Senior Administrative Assistant, Cardiopulmonary

Johnson & Johnson • Raritan, NJ

6d • Hybrid

About The Position

We are searching for the best talent for a Senior Administrative Assistant. This hybrid role (3 days per week in office) will be in Raritan, NJ. Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Reporting to the Vice President, Therapeutic Area Market Access Cardiopulmonary, we are seeking a highly adaptable, organized, and communicative individual who upholds the utmost professionalism, and discretion, independently resolves complex issues, build strong stakeholder relationships, and contribute to a collaborative culture. You will provide administrative support to the Global Market access Cardiopulmonary team, the DAS Commercial Leader Cardiovascular, his team and ad hoc support as required to other Senior leaders in GCSO such as in Neuroscience. Provide advanced administrative support, including complex calendar management, senior-level meeting scheduling, logistics coordination, and diligent follow-up on action items and deadlines. Coordinate department operations and support governance processes through efficient approvals and document routing. Assist with financial and administrative tasks, such as purchase order creation/tracking, vendor onboarding, budget management, and contract processing. Proactively manage in-person meetings—venue selection, catering, resource allocation, and payment handling—while anticipating and resolving challenges.

Requirements

• A minimum of a High School diploma
• A minimum of 4 years of administrative or similar experience, preferably within the pharmaceutical industry.
• Expert proficiency in Microsoft Outlook, PowerPoint, Excel, and Word.
• Strong proficiency with productivity tools and portal technologies such as Workday, GlobalView, MS Teams, Zoom, and SharePoint.
• Excellent verbal and written communication skills, paired with exceptional interpersonal abilities.
• Meticulous attention to detail, coupled with strong organizational skills.
• A sense of urgency and a high degree of professionalism.
• Proven experience interacting with senior-level management while maintaining confidentiality.
• Ability to prioritize effectively and ensure accurate follow-up on all issues and correspondence.
• Self-starter with a strong sense of ownership and proactive involvement.
• Demonstrated ability to manage complexity, work independently, and adapt in a fast-paced environment.

Nice To Haves

• Associate’s degree or Bachelor’s degree

Responsibilities

• Dedicated leadership support (VP and Sr Director)
• Complex calendar management
• Scheduling of Sr level, alliance meetings
• Manage meeting logistics (location, technic, catering)
• Maintain org charts and distribution lists
• Travel management and expense reporting
• Coordinate recruiting activities for both internal and external candidates
• Formatting and distribution of internal communications, presentations
• Budget tracking
• Department Operations & Governance Support
• Coordination of recurrent department forums: Townhalls, LT meetings, team meetings as required
• Support Governance processes
• Purchase order creation and contracting
• Support visitor check-ins (if J&J location)
• Support the onboarding and offboarding transition process for team members.
• Support maintenance of department SharePoint/Teams sites

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED