Senior Administrative Assistant (Boston, MA)

M&T Bank • Boston, MA

2d • $24 - $40 • Hybrid

About The Position

We are seeking a highly organized, proactive, and career-driven Senior Administrative Assistant to provide exceptional support to two Executive Vice Presidents. This role goes beyond traditional administrative duties – it’s about being a trusted partner who helps streamline operations, manage priorities, and ensure the leaders you support can focus on strategic initiatives. If you thrive in a fast-paced corporate environment, enjoy problem-solving, and take pride in anticipating needs before they arise, this is the opportunity for you.

Requirements

• Associate's degree, or equivalent work experience.
• 4+ years of progressive administrative support experience, preferably supporting executives.
• Proven success supporting senior leaders in a corporate setting.
• Anticipates needs, identifies solutions, and takes initiative without waiting for direction.
• Skilled in managing complex calendars, email prioritization, and multiple projects simultaneously.
• Strong attention to detail for expense reporting, travel arrangements, and event planning.
• Comfortable with the Microsoft Office Suite and other productivity tools.
• Professional, approachable, and committed to helping executives lead effectively.
• Eager to learn and grow within the organization.

Responsibilities

• Act as a gatekeeper for executive calendars and inboxes. Prioritize meetings, flag urgent emails, and ensure smooth scheduling.
• Arrange domestic travel and handle expense reporting with accuracy and timeliness.
• Coordinate town halls, volunteer events, and special projects—including logistics, communications, and vendor coordination.
• Occasionally assist with local marketing events, such as providing on-site support for client gatherings (e.g., holiday parties) to ensure smooth execution.
• Prepare presentations, meeting agendas, and correspondence.
• Occasionally respond or send communications on behalf of executives.
• Help executives stay connected with their teams by tracking birthdays, work anniversaries, and other milestones.
• Manage access requests, time-off tracking, and other administrative processes.
• Partner closely with executives to review upcoming priorities, meetings, and deliverables.

Benefits

• Competitive hourly rate
• Paid time off starting at 4 weeks per year
• 12 paid federal holidays per year
• Medical, dental, and vision benefits
• 401k match up to 5%
• Various options for tuition assistance
• Paid parental and adoption leave
• Stock purchase
• Wellness and employee discounts
• 40 hours per year of volunteer time with an organization of your choosing

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree