Senior Administrative Assistant - Otolaryngology - Days

VCU Health•Richmond, VA

1d•$18 - $29•Onsite

About The Position

The Senior Administrative Assistant provides comprehensive administrative support to the Chair and assigned faculty within the Department of Otolaryngology/Head and Neck Surgery.

Requirements

Minimum of three (3) years of previous secretarial/administrative work experience in an office setting
Previous experience with Microsoft Office applications and e-mail/calendaring
Organizational & Multitasking Skills
Excellent Communication (both written and verbal)
Proficiency in Medical Terminology
Knowledge of Hospital/Clinical Administrative Systems
Independence & Decision-Making Ability
Technological Proficiency (likely in tools such as Outlook, Excel, EMR systems)
High School Diploma or equivalent

Nice To Haves

Experienced in healthcare administration
Comfortable balancing multiple calendars and priorities
Familiar with academic medical environments
Proactive and solutions-oriented, with good judgment
Four (4) years of previous secretarial/administrative work experience in an office setting
Previous experience in a health care setting
Associate Degree in Business, Accounting or related field from an accredited program

Responsibilities

Manages faculty and division calendars
Updates and distributes on-call calendars
Tracks PTO and clinic closures
Sets agendas and distributes materials for division meetings
Manages event planning and logistics for division events
Coordinates travel (including prior authorizations)
Processes travel reimbursements
Handles licensure and credentialing processes
Purchases medical/office supplies
Uses knowledge of medical terminology to support secretarial duties
Compiles and maintains medical records, charts, and reports
Performs assigned administrative/secretarial functions with minimal supervision and guidance.