Part-Time Contract Senior Administrative Assistant, Intermediary Services
About The Position
As a Part-Time Contract Senior Administrative Assistant, reporting to the VP, Intermediary and Strategic Partnerships or Senior Staff, this position is a central point of contact providing high-level administrative and operational support to intermediary project activities for assigned projects and/or contracts by supporting the design and implementation of regranting and capacity-building programs. This is a good fit for someone who is highly organized, curious and detail-oriented, interested in the nonprofit sector and social justice and wants to learn about and be part of impactful initiatives. We encourage applications from people who consider themselves under-represented in the nonprofit sector even if they feel they meet only some of the qualifications.
Requirements
- Bachelor’s degree or equivalent experience with relevant work or volunteer experience is required.
- A minimum of 2-4 years of work experience.
- proven self-starter with a strong work ethic.
- Excellent organizational skills; highly attentive to and enthusiastic about details.
- Excellent time-management skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Strong verbal and written communication skills.
- Ability to handle internal and external email and phone communication with a high degree of professionalism.
- Able to understand an assignment holistically and take initiative to anticipate needs, take direction, problem solve, develop and implement solutions.
- Comfort with technology including proficiency in Microsoft Office software, including Outlook, Word, Excel and PowerPoint, and Zoom required.
- Purpose driven and committed to CP’s mission and values.
- Ability to travel locally.
Nice To Haves
- Experience in planning and executing events a plus.
Responsibilities
- Perform admin duties as assigned to support a single (or multiple) contract deliverables.
- Manage project calendars, schedule meetings, draft agendas, meeting minutes, and post-meeting action logs.
- Assist with compiling, formatting, and filing content including workplans and reports, timelines, and other documents.
- Assist with third-party administrator documentation and help process invoices.
- Create and update online application and report forms, track and manage submissions, generate and download reports.
- Track project timelines and remind internal and external colleagues about upcoming milestones and due dates; update tracking spreadsheets regarding third-party administrator deliverables.
- Manage Zoom and other digital platforms to host meetings and trainings.
- Support intermediary program activities including communications with participants/grantees, notetaking and maintenance of relevant files and databases.
- Coordinate and prepare for virtual and in-person meetings, peer learning convenings, workshops, trainings, and other events.
- Liaise with core intermediary staff and other departments to gather information and process payments.
- Occasional local travel to meetings, conferences, and other work-related events and be on-call during those events to ensure that logistics run smoothly and participant needs are met.
- Support contract implementation by accomplishing other duties and general administrative support as needed and assigned.
- Discretion and ability to handle confidential issues and information.
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What This Job Offers
Job Type
Part-time
Career Level
Senior
