Part-Time Contract Senior Administrative Assistant, Intermediary Services
About The Position
This position is a central point of contact providing high-level administrative and operational support to intermediary project activities for assigned projects and/or contracts by supporting the design and implementation of regranting and capacity-building programs. This is a good fit for someone who is highly organized, curious and detail-oriented, interested in the nonprofit sector and social justice and wants to learn about and be part of impactful initiatives. We encourage applications from people who consider themselves under-represented in the nonprofit sector even if they feel they meet only some of the qualifications.
Requirements
- Bachelor’s degree or equivalent experience with relevant work or volunteer experience is required
- A minimum of 2-4 years of work experience
- proven self-starter with a strong work ethic
- Excellent organizational skills; highly attentive to and enthusiastic about details
- Excellent time-management skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Strong verbal and written communication skills
- Ability to handle internal and external email and phone communication with a high degree of professionalism
- Able to understand an assignment holistically and take initiative to anticipate needs, take direction, problem solve, develop and implement solutions
- Comfort with technology including proficiency in Microsoft Office software, including Outlook, Word, Excel and PowerPoint, and Zoom required
- Purpose driven and committed to CP’s mission and values
- Ability to travel locally
Nice To Haves
- Experience in planning and executing events a plus
Responsibilities
- Perform admin duties as assigned to support a single (or multiple) contract deliverables.
- Manage project calendars, schedule meetings, draft agendas, meeting minutes, and post-meeting action logs
- Assist with compiling, formatting, and filing content including workplans and reports, timelines, and other documents. Assist with third-party administrator documentation and help process invoices.
- Create and update online application and report forms, track and manage submissions, generate and download reports.
- Track project timelines and remind internal and external colleagues about upcoming milestones and due dates; update tracking spreadsheets regarding third-party administrator deliverables.
- Manage Zoom and other digital platforms to host meetings and trainings
- Support intermediary program activities including communications with participants/grantees, notetaking and maintenance of relevant files and databases
- Coordinate and prepare for virtual and in-person meetings, peer learning convenings, workshops, trainings, and other events
- Liaise with core intermediary staff and other departments to gather information and process payments
- Occasional local travel to meetings, conferences, and other work-related events and be on-call during those events to ensure that logistics run smoothly and participant needs are met
- Support contract implementation by accomplishing other duties and general administrative support as needed and assigned
- Discretion and ability to handle confidential issues and information
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Senior
Education Level
Associate degree
