Senior Administrative Assistant - Infectious Disease

The Medical College of Wisconsin•Milwaukee, WI

3d•Onsite

About The Position

Under general direction, perform routine and advanced administrative duties for the Division of Infectious Disease requiring considerable skill and in-depth knowledge of organizational policies and procedures. Support faculty, advanced practice providers, and staff by anticipating and initiating action regarding administrative functions. Coordinate and lead projects and track status/progress. Coordinate and maintain schedules, meetings, and tasks associated with meetings; appointments; and travel itineraries; as well as maintain calendars for assigned faculty and staff. Assist with curriculum vitae maintenance and updating of the Faculty Collaborative Database. Use complex functions of a variety of computer applications and technology. Maintain programs and troubleshoot problems as needed. Screen telephone calls, faxes, assist visitors, and resolve complex inquiries. Collaboratively share group functions with other administrative team members. Compose, proofread, and format general and clinical correspondence and documents as needed, including preparing and composing confidential correspondence. Proofread documents for accuracy and correctness. Distribute mail and organize filing systems accurately maintaining records. Process payment requests, requisitions, and invoices. Compile data and information from multiple sources to prepare reports.

Requirements

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Experience in Epic medical records system.
Advanced technology skills, including understanding of both Microsoft and Apple operating systems.
Experience in using web-based applications.
Organization, time management, interpersonal, communication, and problem solving skills.
High school diploma
5 years of experience

Nice To Haves

Bachelor’s Degree
5 years of experience in a support role with 2 or more years supporting executive professionals or in an academic or healthcare setting

Responsibilities

Support faculty, advanced practice providers, and staff by anticipating and initiating action regarding administrative functions.
Coordinate and lead projects and track status/progress.
Coordinate and maintain schedules, meetings, and tasks associated with meetings; appointments; and travel itineraries; as well as maintain calendars for assigned faculty and staff.
Assist with curriculum vitae maintenance and updating of the Faculty Collaborative Database.
Use complex functions of a variety of computer applications and technology.
Maintain programs and troubleshoot problems as needed.
Screen telephone calls, faxes, assist visitors, and resolve complex inquiries.
Collaboratively share group functions with other administrative team members.
Compose, proofread, and format general and clinical correspondence and documents as needed, including preparing and composing confidential correspondence.
Proofread documents for accuracy and correctness.
Distribute mail and organize filing systems accurately maintaining records.
Process payment requests, requisitions, and invoices.
Compile data and information from multiple sources to prepare reports.

Benefits

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays offered
Tuition Reimbursement
Paid Parental Leave
Employee & Family Assistance Program (EFAP)
Pet Insurance
On campus Fitness Facility, offering onsite classes
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.