Senior Administrative Assistant II

Texas Tech University • Lubbock, TX

14d

About The Position

Performs responsible and complex administrative support or technical program assistance work. Work is performed under general supervision from the administrator. Direct supervision of subordinate personnel may be included in the job responsibilities.

Requirements

• Bachelor's degree in clerical/administrative area.
• Two years progressively responsible administrative or related experience, including one-year supervisory experience.
• Additional job related experience may substitute for required education on a year-for-year basis.

Responsibilities

• Serve as secondary receptionist to the Office of the President: greet guests into the suite and connect them with the appropriate person, meeting or department; answer phone calls-answer questions, offer suggestions and/or link them with a suitable resource, assist with opening and/or closing of the office; serve as backup to Senior Administrative Assistant I in other administrative duties
• Assist with general office duties: prepare correspondence and documents (real and digital); copy, print, scan and fax; receive, sort, log and distribute mail and other incoming documents; prepare coffee and other beverages for the office and meetings; assist with preparing office and meeting spaces with needed supplies, including but not limited to, beverages and snacks, and serve as audio/visual A/V resource
• Secondarily will support the Events Department with their administrative needs
• Procurement, financial, travel and accounting processes: create, manage and reconcile requisitions, purchase orders, invoices, receipts, statements and other documents associated with TTU purchasing systems/processes; account for expenses connected to each event; make travel arrangements for multiple individuals-including, but not limited to, flight, hotel and vehicle; prepare necessary documentation to reconcile travel using TTU travel systems/processes
• Ornaments: process walk in orders; balance credit card transactions against orders; prepare deposits; responsible for inventory of ornaments; pull reports; assist with online orders as needed
• Miscellaneous: work closely with student assistants and other staff members to be certain the office is appropriately staffed
• Other duties as assigned by President’s Office suite staff members

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level