Senior Administrative Assistant, Finance

DN SOLUTIONS AMERICA CORPORATION•Schaumburg, IL

11d•$50,000 - $70,000•Onsite

About The Position

We are currently searching for an experienced Administrative Assistant, who will be responsible for supporting our Finance and Operations Team. This position is responsible for coordinating employee travel arrangements, assisting employees with expense report submissions, maintaining communication with external vendors, and ensuring administrative processes are completed accurately and efficiently. The ideal candidate is highly organized, customer-focused, and capable of managing multiple priorities in a fast-paced environment.

Requirements

Associate degree preferred; equivalent experience considered.
5+ years of administrative experience supporting finance, accounting, or executive leadership.
Experience with expense management and travel coordination.
Strong proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint).
Excellent organizational, communication, and customer service skills.
Ability to prioritize multiple assignments and work independently.
High attention to detail and commitment to accuracy.

Nice To Haves

Experience with ERP systems, Concur, Paycom, or similar expense management platforms preferred.

Responsibilities

Support employee expense reporting activities by assisting with submissions, ensuring compliance with company policies, and maintaining related records and documentation.
Coordinate domestic and international travel arrangements, including flights, hotels, rental vehicles, and itinerary management.
Serve as the primary administrative contact for external vendors by managing communications, maintaining records, and supporting invoice and documentation processes.
Provide administrative support to the Finance organization through meeting coordination, preparation of reports and presentations, maintenance of confidential records, and support of special projects and departmental initiatives.