Senior Administrative Assistant, Finance

Penumbra • Alameda, CA

2d • $36 - $48 • Onsite

About The Position

The Senior Admin Assistant, Finance provides high-level administrative and operational support to the accounting team. This role ensures efficient departmental operations through coordination, organization, and support of financial and administrative activities.

Requirements

• High school diploma with 4+ years of relevant administrative experience, or equivalent combination of education and experience.

Nice To Haves

• Bachelor's degree in Accounting, Finance, or a related field with 2+ years of experience, or equivalent combination of education and experience preferred.
• Strong written, verbal, and interpersonal communication skills.
• High level of accuracy, attention to detail, and organizational ability.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Ability to prioritize tasks and manage multiple assignments effectively.

Responsibilities

• Provide administrative support, including meeting coordination, document management, filing, scanning, and copying.
• Manages calendars for senior finance staff, including making travel arrangements
• Serve as a liaison with internal executives, board members (including the Audit Committee leadership), vendors, and external auditors
• Prepare and distribute reports and presentation materials for internal and external stakeholders
• Support departmental planning and budgeting of team activities
• Maintain and organize financial records, including data entry and report compilation
• Assist with travel and expense reimbursements, fixed assets, accounts payable, and accounts receivable processing
• Provide support during internal and external audits
• Participate in special projects and perform other duties as assigned
• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
• Understand relevant security, privacy, and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company.
• Ensure other members of the department follow the QMS, regulations, standards, and procedures.
• Perform other work-related duties as assigned.

Benefits

• A collaborative teamwork environment where learning is constant, and performance is rewarded.
• The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
• A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees