Senior Administrative Assistant, Finance

Caturus Management Services • Houston, TX

6d

About The Position

The Senior Administrative Assistant, Finance, will be responsible for providing high-level clerical support for the efficient operation of the Finance organization and general department support by performing a variety of clerical and administrative tasks. Main duties include assisting with the preparation of reports, presentations, managing department records, coordinating meetings and managing travel arrangements. As a representative of the company, the Senior Administrative Assistant will present a professional appearance and friendly demeanor.

Requirements

• High school diploma required
• 7+ years of experience in an administrative role
• Previous experience as an administrative assistant required
• Extremely Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat (PDF’s).
• Strong communication skills (written and verbal).
• Excellent interpersonal and customer service skills.
• Ability to function well in a high-paced and at times stressful environment.
• Detail-oriented and highly organized with excellent multitasking skills.
• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable guidelines.
• "Take initiative" mindset, proactive and problem-solving attitude, flexibility, team player-attitude.
• Familiar with arranging international travel.
• Basic understanding of office equipment.
• Ability to work independently and reliably.

Nice To Haves

• associates degree or higher-level education preferred
• Industry related experience preferred

Responsibilities

• Maintenance of compliance documentation for the Company’s various financing agreements under the supervision of the CFO, the VP Finance and the Director, Treasury
• Provide comprehensive support to the Finance organization by managing their calendars, scheduling meetings, and handling correspondence.
• Collect requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
• Perform filing, coordination of signatures via adobe sign, correspondence, presentation editing, clerical document assistance, and other general clerical and secretarial duties as requested.
• Conduct research (within skills and expertise) to assist with projects or inquiries.
• Coordinate and arrange travel and accommodations, meetings, and appointments for various team members as requested.
• Prepare agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
• Respond to and resolves administrative inquiries and questions.
• Maintain accurate electronic files of all departmental material.
• Arrange catering needs for department meetings as requested.
• Perform additional duties as assigned in an efficient and timely manner.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED