Senior Administrative Assistant (Engineering)

City of Greenville • Greenville, NC

19d • Onsite

About The Position

The purpose of this position is to perform responsible administrative and secretarial support for the Engineering department. This includes preparing invoices for payment, contracts, and purchase orders; maintaining the department calendar; ensuring plans, budget documents, and agenda items are prepared for review; serving on boards as required; and performing other duties as assigned. This is a Non-exempt FLSA position.

Requirements

• An associate's degree or higher in business administration or a closely related field.
• Over three years of progressively responsible experience in office administration and/or providing administrative support to management staff.
• Knowledge of modern office practices, procedures, and methods, including the principles and procedures in creating and maintaining filing systems.
• Knowledge of proper business English, spelling, and grammar.
• Knowledge of customer service principles and techniques.
• Skilled in the operation of assigned office equipment, including computers and various software packages.
• Skilled in communicating effectively to convey information.
• Ability to maintain the confidentiality of personnel information.
• Ability to work accurately with close attention to detail.
• Ability to work independently within established procedures.
• Ability to communicate verbally with customers in a face-to-face setting or by telephone, answering questions and handling issues with tact and courtesy.
• Ability to work cooperatively with City officials, other employees, and the general public.
• Valid Driver's License
• Notary Public Commission required within 90 days of hire

Responsibilities

• Maintains calendar for the director and division heads; schedules monthly meetings; and ensures meetings are attended by proper personnel.
• Maintains engineering records; processes incoming plans; purchases supplies; and coordinates internal and external meetings.
• Inputs invoices for payments; enters contracts, purchase orders, and expense claims; and assists with budget preparation entries.
• Enters and maintains Engineering Department Payroll.
• Maintains disaster records associated with labor, materials, and equipment for submittal to FEMA.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree