Senior Admin Specialist
About The Position
The Senior Admin Specialist serves as a liaison between executives and internal and external partners, and leads a team of office assistants. The role supports coordination across departments, manages vendor relationships, and oversees cross-functional administrative projects to help achieve organizational goals. The position provides executive scheduling, calendar management, and travel assistance; supports basic vendor agreements and contracts; and drafts, revises, and implements office policies. It directs daily office operations, including supplies, space allocation, compliance, and budget oversight, while identifying workflow gaps and improving administrative systems and procedures. The role also coordinates meetings, events, and company initiatives and helps maintain effective information flow across the company.
Requirements
- At least 5 years of combined experience in project management, executive assistance, administrative operations, or equivalent roles.
- Bachelor’s degree in business administration, management, or a related field.
- Proven experience leading and managing a team in a professional setting.
- Experience working with external vendors, managing contracts, or overseeing service agreements.
- Proficiency with office software suites such as Microsoft Office or Google Workspace and project management tools such as Asana, Trello, or similar.
- Ability to handle sensitive and confidential information with discretion and professionalism.
- Ability to plan for and track multiple projects and deadlines.
- Excellent verbal and written communication skills.
- Exceptional leadership and time, task, and resource management skills.
- Strong leadership abilities with a team-focused and solutions-oriented approach.
Responsibilities
- Serve as the liaison between executives and internal and external partners.
- Lead, mentor, and direct a team of office assistants.
- Partner with other departments to support operational alignment and business goals.
- Manage relationships with external vendors and service providers to ensure quality and cost-effectiveness.
- Oversee cross-functional administrative projects, ensuring timely completion, budget compliance, and alignment with organizational goals.
- Provide scheduling, calendar management, and travel arrangement assistance for executives or leadership.
- Assist with reviewing and maintaining basic vendor agreements and contracts within the scope of office operations.
- Draft, revise, and implement office policies to improve efficiency and compliance.
- Direct daily office operations, including supplies management, office space allocation, compliance adherence, and budget oversight.
- Identify gaps in administrative workflows and implement efficiency improvements.
- Plan and coordinate meetings, events, and company initiatives across teams and departments.
- Ensure smooth and adequate information flow within the company.
- Monitor office supply inventory and purchases while attending to budget constraints.
- Develop, review, and improve administrative systems, policies, and procedures.
Benefits
- Healthcare coverage, including medical, dental, vision, and prescription drugs
- Health Savings Account with employer funding
- Healthcare and dependent care Flexible Spending Accounts
- Company-paid basic life and AD&D insurance
- Company-paid short-term and long-term disability
- Voluntary benefits, including life and AD&D, hospital indemnity, critical illness, and accident coverage
- Employee Assistance Program
- Business travel accident insurance
- 401(k) savings plan with discretionary company match and access to a financial advisor
- Vacation, paid holidays, floating holidays, and sick days
- Employee discounts
- Free swag giveaways
- Annual holiday party
- Invitations to pop-ups and other company events
- Complimentary daily office snacks and beverages
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What This Job Offers
Job Type
Full-time
Career Level
Senior
