Senior Accounts Receivable Specialist

Vesync • Tustin, CA

8d • $70,000 • Onsite

About The Position

The Senior AR Specialist manages the accounts receivable process, ensuring timely and accurate invoicing, collections, and cash application. This role involves reconciling accounts, tracking deductions and channel marketing expenses, resolving discrepancies, and maintaining effective customer communication to ensure prompt payment.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• at least 3-5 years of experience in accounts receivable, credit, or collections.
• Strong understanding of accounts receivable processes and best practices
• Proficiency in accounting software (e.g., QuickBooks, NetSuite)
• Excellent communication and negotiation skills
• Strong attention to detail
• Good problem-solving abilities.

Responsibilities

• Generate and distribute customer invoices promptly and accurately in accordance with contractual terms.
• Monitor accounts receivable and proactively follow up on past-due balances to ensure timely collection of outstanding payments.
• Investigate and resolve billing discrepancies and respond to customer inquiries professionally and efficiently.
• Apply customer payments and deductions accurately, ensuring proper reconciliation of the AR subledger to the general ledger.
• Review, prepare, and reconcile all AR deductions—including returns, MDF, IR, and marketing-related spend—ensuring they are complete, reasonable, and properly documented.
• Work closely with the logistics team to investigate and resolve chargebacks promptly.
• Maintain and analyze AR aging reports, providing insights and trend analysis to management for informed decision-making.
• Support month-end close processes including AR reconciliations, journal entries, and revenue recognition tasks.
• Ensure adherence to company policies, internal controls, and SOX compliance as applicable.
• Partner cross-functionally with sales, customer service, and operations teams to resolve billing or payment issues.
• Support internal and external audits by preparing required documentation and addressing auditor inquiries.
• Continuously identify and implement process improvements and automation opportunities in AR functions by collaborating with IT and other departments.

Benefits

• 100% covered Medical/Dental/Vision insurances for employee AND spouse + dependents!
• 401K with 4% employer match (eligible after 90 days of employment) and immediate 100% vesting
• Generous PTO policy + paid holidays
• Life Insurance
• Voluntary Life Insurance
• Disability Insurance
• Critical Illness Coverage
• Accident Insurance
• Healthcare FSA
• Dependent Care FSA
• Travel Assistance Program
• Employee Assistance Program (EAP)
• Fully stocked kitchen

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 1,001-5,000 employees