Senior Accounts Payable Specialist

Aston Carter•Saint Paul, MN

9d•$28 - $32•Remote

About The Position

This Senior Accounts Payable Specialist role focuses on managing complex invoice processing, subcontractor payments, and lien waiver administration within a fast-paced, project-driven environment. You will ensure accurate and timely disbursements, maintain strong vendor relationships, and support process improvements and automation initiatives. The position offers significant growth opportunities, the flexibility to work fully remote, and the chance to contribute to large-scale, high-visibility projects across a variety of industries.

Requirements

4+ years of Senior or lead-level accounts payable experience.
2+ years of experience working extensively in a construction-specific accounts payable environment.
2+ years of intermediate-level experience with Excel.
Proven ability to process invoices, verify purchase orders, and manage accounts payable workflows.
Demonstrated experience reconciling vendor statements and resolving payment discrepancies.
Experience working with purchase orders and accounts payable systems.
Ability to work effectively in a fast-paced environment while maintaining strong attention to detail.
Strong organizational skills with persistence and follow-through on open items.
Capability to handle complex issues and provide guidance at a lead level.

Nice To Haves

Experience with construction-focused systems such as Vista or Wensoft is preferred.
Prior lead-level experience providing direct oversight of accounts payable processes and complex issue resolution.
Comfort working independently while also collaborating within a high-paced team environment.
Willingness to learn, grow, and take on new challenges, even without many years of experience, if core skills are strong.
Strong communication skills to effectively partner with project, purchasing, and accounting teams and to liaise with vendors and subcontractors.
Interest in supporting and adopting AP automation and process improvement initiatives.

Responsibilities

Process vendor invoices and payment disbursements with a high degree of accuracy, verifying purchase orders, vendor information, taxes, discounts, and coding.
Review subcontractor invoices against purchase orders and contracts, validating costs, retainage, and adherence to agreed payment terms.
Manage the full lien waiver and lien release process, including requesting, tracking, reviewing, and collecting all required documentation for vendor and subcontractor payments.
Serve as the primary point of contact for lien waiver administration, following up with vendors, resolving documentation issues, and ensuring timely payment processing.
Reconcile vendor statements and investigate outstanding balances, missing invoices, payment discrepancies, and other account issues.
Research and resolve complex payment delays by tracing invoices, approvals, purchase orders, and supporting documentation.
Partner closely with Project Managers, Purchasing, and Accounting teams to resolve invoice and payment discrepancies and maintain accurate financial records.
Utilize document management and workflow systems to route invoices and supporting documentation for review and approval.
Support accounts payable automation initiatives and contribute to continuous process improvement within the AP function.
Allocate purchasing card expenses to jobs and maintain accurate, complete supporting documentation.
Maintain strong organization, persistence, and follow-through in a fast-paced, detail-oriented environment.
Provide Senior or lead-level oversight on accounts payable processes and complex issues, acting as a subject matter resource for the team.