Senior Accounts Payable specialist

VOLT • San Luis Obispo, CA

3d • Onsite

About The Position

Join a legendary Central Coast manufacturer whose products are used by musicians on stages around the world. Volt is immediately hiring for Senior Accounts Payable Specialist in San Luis Obispo, California. As a Senior Accounts Payable Specialist you will process high-volume vendor invoices, including PO, non-PO, and service invoices. You will review and verify invoice pricing, quantities, freight charges, taxes, and supporting documentation. You will perform three-way matching of purchase orders, receiving documents, and vendor invoices. You will research and resolve invoice discrepancies by collaborating with Purchasing, Receiving, Inventory Control, and vendors. You will code invoices accurately to appropriate general ledger accounts and cost centers. You will prepare weekly payment runs through check, ACH, and wire transfer methods. You will maintain vendor records, including W-9 forms, payment terms, and contact information. You will reconcile vendor statements and resolve outstanding balances and past-due issues. You will support purchasing and production teams to ensure accurate processing of raw materials, components, and production supply purchases. You will track freight, duty, and landed costs where applicable. You will assist with month-end and year-end closing activities, including accruals for Goods Received Not Invoiced (GRNI). You will ensure compliance with company policies, approval workflows, and internal financial controls. You will maintain organized and audit-ready accounts payable records and documentation. You will prepare AP aging reports and communicate payment requirements to management. You will provide documentation and reporting support for financial audits and internal reporting needs. You will partner with finance and cost accounting teams to support inventory valuation and expense tracking. You will participate in process improvement initiatives to enhance efficiency, accuracy, and overall AP performance.

Requirements

• 2-4 years of Accounts Payable experience, preferably within a manufacturing, distribution, or inventory-driven environment.
• Strong understanding of three-way matching, purchase orders, receiving processes, and invoice reconciliation.
• Experience working with ERP or accounting systems such as NetSuite, Epicor, SAP, Sage, or QuickBooks Enterprise.
• Advanced proficiency with Microsoft Excel, including VLOOKUPs and Pivot Tables.
• High level of accuracy, attention to detail, and organizational skills.
• Ability to manage a high volume of invoices while meeting deadlines.
• Strong communication, vendor management, and problem-solving skills.
• Professionalism, confidentiality, and the ability to collaborate effectively across departments.

Nice To Haves

• Experience with manufacturing-related purchasing and inventory transactions preferred.
• Familiarity with cost accounting concepts, freight billing, and sales/use tax regulations preferred.

Responsibilities

• Process high-volume vendor invoices, including PO, non-PO, and service invoices.
• Review and verify invoice pricing, quantities, freight charges, taxes, and supporting documentation.
• Perform three-way matching of purchase orders, receiving documents, and vendor invoices.
• Research and resolve invoice discrepancies by collaborating with Purchasing, Receiving, Inventory Control, and vendors.
• Code invoices accurately to appropriate general ledger accounts and cost centers.
• Prepare weekly payment runs through check, ACH, and wire transfer methods.
• Maintain vendor records, including W-9 forms, payment terms, and contact information.
• Reconcile vendor statements and resolve outstanding balances and past-due issues.
• Support purchasing and production teams to ensure accurate processing of raw materials, components, and production supply purchases.
• Track freight, duty, and landed costs where applicable.
• Assist with month-end and year-end closing activities, including accruals for Goods Received Not Invoiced (GRNI).
• Ensure compliance with company policies, approval workflows, and internal financial controls.
• Maintain organized and audit-ready accounts payable records and documentation.
• Prepare AP aging reports and communicate payment requirements to management.
• Provide documentation and reporting support for financial audits and internal reporting needs.
• Partner with finance and cost accounting teams to support inventory valuation and expense tracking.
• Participate in process improvement initiatives to enhance efficiency, accuracy, and overall AP performance.

Benefits

• Benefits will be provided by the employer.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed