Accounts Payable Specialist Senior

Volunteers of America Los Angeles•Los Angeles, CA

10d•Onsite

About The Position

Under the supervision of the Accounts Payable Manager, the Accounts Payable Specialist, Senior handles complex vendor accounts and assists the AP team resolve vendor issues to perform timely processing of invoices for payment. Communicates with program personnel and vendors to reconcile problem invoices, the AP Specialist, Senior supports the efforts of junior AP staff. An essential function of this position requires incumbents to report to the office.

Requirements

Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.
High school diploma (or GED/High School Equivalence Certificate)
5 years of AP Experience OR Bachelor�s Degree in Finance/Accounting or related field and 2 years of related experience

Nice To Haves

Accounting Degree, AA or BA

Responsibilities

Codes invoices and matches to receiving documents and purchase orders
Reviews documents for accuracy; maintains related files
Prepares documents and enters data in to computer system
Prepares and processes weekly payments, via checks, credit cards, ACH, as directed; ensures timely payment to vendors
Effectively manages assigned vendor accounts
Meets deadlines for available credits, timely processes and posts current invoices, avoids past due payment through diligent efforts
Coordinates with program personnel and vendors to reconcile discrepancies on purchases and payable documents
Assists in adjusting journal entry input; backs up Accounts Receivable functions
Assists in the training of new accounting personnel to VOALA accounting practices and procedures, providing hands on assistance to the team
Handles Complex accounts, resolves Vendor problems, performs special assignments
Other duties as required to meet department mission, as Directed by Accounts Payable Manager
Other duties as required
Codes and matches invoices to receiving documents and purchase orders
Reviews documents for accuracy, data entry in accounting system; makes timely payments.
Effectively manages assigned accounts: meets deadlines and timely processes invoices
Coordinates with program personnel and vendors to reconcile discrepancies on purchases and payable documents
Assists in adjusting journal entry input; backs up Accounts Receivable functions
Assists in the training of new accounting personnel to VOALA accounting practices and procedures
Handles Complex accounts, resolves Vendor problems, performs special assignments
Other duties as required and may be subject to change