Temporary Senior Accounts Payable Specialist

Forbes • Jersey City, NJ

2d • $40 - $43 • Remote

About The Position

Forbes is seeking an experienced, analytical, and highly independent Senior Accounts Payable Specialist for a three-month temporary assignment, with the potential to extend. The role serves as an operational partner to the AP Director and owns day-to-day accounts payable activities, including invoice processing, approvals, exception resolution, payment preparation, and reporting. It is a hands-on individual-contributor role and does not involve people management. Candidates in the New York/New Jersey tri-state area are preferred. The position is open only to candidates residing in the listed U.S. states: California, Colorado, Connecticut, District of Columbia, Florida, Georgia, Maine, Maryland, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Tennessee, Texas, and Washington. The role is identified as remote in the posting, subject to those residency restrictions. The hourly pay range is $40.00–$43.00.

Requirements

• 5–7+ years of progressive accounts payable or related accounting experience, including substantial independent ownership of AP workflows.
• Strong understanding of general ledger coding, accruals, reconciliations, internal controls, and the impact of AP activity on financial reporting and cash requirements.
• Ability to analyze data, recognize patterns, investigate exceptions, and solve unfamiliar problems without step-by-step direction.
• Advanced Excel skills, including pivot tables, lookups, and analysis of large transaction lists.
• Proficiency with Microsoft Office.
• Hands-on experience with ERP and expense systems.
• Excellent organizational skills, written and verbal communication, attention to detail, and ability to prioritize competing deadlines.
• Initiative and sound judgment, including knowing when to decide independently and when to escalate control, compliance, or financial risks.
• Must reside in one of the states listed in the posting.

Nice To Haves

• Concur experience.
• Carta AP experience.
• Residence in the New York/New Jersey tri-state area is preferred.

Responsibilities

• Independently manage daily AP priorities across invoice intake, coding, approval follow-up, exception resolution, and payment preparation; monitor work in progress and address bottlenecks and deadlines.
• Process and review invoices and Concur expense reports for accuracy, coding, documentation, approvals, and policy compliance, including transactional work as needed.
• Investigate complex or recurring invoice discrepancies, duplicate payments, vendor disputes, and missing information; identify root causes, recommend solutions, and escalate material issues with a proposed course of action.
• Review AP aging and open items, investigate unusual or stale balances, support reconciliations and accruals, and partner with accounting on month-end close.
• Prepare and initiate domestic and international wire and ACH payment runs in accordance with approval requirements, segregation-of-duties controls, and security procedures; flag unusual or urgent requests.
• Coordinate vendor onboarding, maintain vendor master data, obtain and review W-9/W-8 documentation, respond to vendor inquiries, and support annual 1099 reporting.
• Serve as a point of contact for employees, vendors, and Finance colleagues; independently resolve routine operational issues and keep the AP Director informed of significant risks, exceptions, and trends.
• Use ERP reports and Excel to identify errors, recurring issues, and workflow improvements; recommend practical improvements using system functionality, automation, and approved AI tools where appropriate.
• Perform additional duties as business needs change.

What This Job Offers

• Career Level: Senior
• Education Level: No Education Listed