Senior Accounts Payable Accountant

SSP Innovations•Englewood, CO

3d•$70,000 - $85,000•Hybrid

About The Position

SSP Innovations is hiring a Senior Accounts Payable Accountant to own the full procure-to-pay cycle, from purchase order approval through vendor payment and year-end 1099 reporting. This role is the primary contact for vendors and employees on accounts payable matters and helps ensure company spending is accurate, approved, and paid on time. The position reports to the Assistant-Controller and is based in Englewood, Colorado, with a hybrid schedule requiring in-office work on Tuesdays and Wednesdays. It is a full-time, exempt position.

Requirements

Bachelor's degree in accounting or finance, or equivalent experience.
At least 5 years of full-cycle accounts payable experience, including independently owning end-to-end AP processes.
Hands-on experience with purchase order matching, vendor setup, and payment runs.
Working knowledge of 1099 reporting requirements.
Experience with NetSuite or a comparable ERP system.
Intermediate Excel skills, including VLOOKUP/XLOOKUP and pivot tables.
Accuracy in identifying coding errors, duplicate invoices, and policy exceptions.
Ability to follow segregation-of-duties and approval rules and identify fraud red flags, including unverified bank changes.
Clear and courteous communication with vendors, employees, and managers.
Organization and ability to manage recurring deadlines without reminders.
Discretion in handling banking, tax ID, and employee reimbursement data confidentially.
Continuous-improvement mindset, including identifying opportunities to automate and simplify manual processes.

Nice To Haves

Experience with SuiteProjects Pro or another AP automation and expense tool.
Familiarity with GAAP accruals and month-end close.
Experience in a professional services or technology company.

Responsibilities

Onboard vendors by collecting W-9 or W-8 forms, banking details, insurance certificates, and contract terms.
Verify vendor identities and bank-detail changes through call-back procedures to help prevent payment fraud.
Maintain the vendor master file, deactivate inactive vendors, and flag duplicate records.
Manage purchase order approvals by routing requests to appropriate approvers, enforcing approval limits, and confirming budget coding.
Match vendor invoices to approved purchase orders, contracts, and statements of work; confirm service delivery with budget owners and resolve rate or billing discrepancies.
Track open purchase orders, contract balances, and software subscription renewals, and close out purchase orders with budget owners.
Review, code, and enter vendor invoices accurately and on time, including correct treatment of prepaid expenses.
Prepare and run weekly payments by ACH, wire, check, and card, capturing early-payment discounts where available.
Respond to vendor inquiries and reconcile vendor statements.
Review employee expense reports for policy compliance, receipts, and correct general ledger coding.
Follow up with employees and managers about missing expense documentation or exceptions.
Process employee reimbursements and reconcile corporate card activity.
Reconcile the accounts payable subledger to the general ledger each month.
Prepare accruals for services performed but not yet invoiced and maintain prepaid schedules for annual software and subscription payments.
Produce accounts payable aging and cash requirements reports.
Support audits by gathering documentation and maintaining internal controls.
Document accounts payable procedures and recommend process improvements and automation.
Process wires, assist with audit requests, and assist with financial analysis.
Track 1099-reportable vendors throughout the year and confirm taxpayer identification numbers.
Prepare and file 1099-NEC and 1099-MISC forms with the IRS and applicable states, and provide recipient copies by the January 31 deadline.
Support sales and use tax review on vendor invoices as needed.