Senior Accounting Specialist

Atomic Data • Minneapolis, MN

1d • $70,000 - $85,000

About The Position

The Senior Accounting Specialist is responsible for executing day-to-day accounting operations across Accounts Receivable, Accounts Payable, and related accounting functions. This role plays a critical part in ensuring financial transactions are processed accurately, timely, and in accordance with company policies and contractual requirements. The ideal candidate is detail-oriented, organized, and enjoys working in a fast-paced environment where accuracy and follow-through are essential. While the primary focus of this role is on the successful execution of daily accounting activities, the Senior Accounting Specialist is also encouraged to identify opportunities for process improvements and operational efficiencies as they gain deeper knowledge of the business and accounting workflows. This position works closely with internal teams, clients, and vendors to ensure smooth financial operations and exceptional service while building expertise that can lead to future growth opportunities within the Accounting organization.

Requirements

• Bachelor's degree in Accounting, Finance, Business, or related field, or equivalent combination of education and experience.
• 3-5 years of accounting experience with exposure to Accounts Receivable, billing, collections, and Accounts Payable.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong problem-solving and analytical skills.
• Intermediate Microsoft Excel skills.
• Experience working with accounting or ERP systems such as Great Plains, QuickBooks, or similar platforms.
• Effective verbal and written communication skills.

Nice To Haves

• Experience with AvidXchange, Autotask, HubSpot, Stripe, BenjPays, Woo Commerce, or similar business applications.
• Experience supporting process improvement initiatives.
• Exposure to automation tools, reporting enhancements, or AI-enabled solutions.

Responsibilities

• Process and manage client invoicing, including recurring, project-based and ad hoc invoices.
• Apply client payments accurately and timely while researching and resolving payment discrepancies.
• Manage client ACH payment processing, including recurring enrollments, ad hoc requests, and maintenance of ACH records, ensuring accuracy, compliance, and proper documentation.
• Review and interpret client agreements, statements of work, and related contract documentation to ensure accurate billing setup, contract terms, pricing, and billing schedules are properly established and maintained within the ERP and CRM systems.
• Process client credit memos in accordance with company policies and internal controls.
• Perform collections activities, including notices, client follow-up, aging reviews, account reconciliations, statements and account research.
• Respond to client inquiries regarding invoices, account balances, payments, and billing questions.
• Maintain accurate client records, billing contacts, and account information across accounting and operational systems.
• Assist in preparing and distributing accounts receivable reports.
• Conduct daily Accounts Receivable tie-outs by reconciling bank deposits and payment activity to ERP transactions, researching and resolving variances in a timely manner.
• Review, code, and process vendor invoices and credit card transactions in accordance with company procedures.
• Match invoices to purchase orders and assist in resolving discrepancies.
• Reconcile vendor statements and investigate outstanding items.
• Process employee expense reimbursements while ensuring compliance with company policies.
• Assist with vendor setup and maintenance within company systems.
• Respond to vendor inquiries regarding invoices, payments, and account balances.
• Support month-end close activities, reconciliations, reporting, and account analysis.
• Assist with internal and external audit requests.
• Maintain accurate accounting records and supporting documentation.
• Protect confidential financial information and company data.
• Follow established accounting procedures and internal controls while suggesting improvements when opportunities arise.
• Participate in process improvement initiatives and assist with documenting procedures and workflows.
• Collaborate with Sales, Operations, Project Management, and other departments to support accurate billing and effective financial processes.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior