Senior Accounting Specialist

Becker Morgan Group, Inc•Salisbury, MD

10d•$32 - $39•Onsite

About The Position

The Accounts Payable & Cash Receipts Specialist is responsible for the accurate and timely processing of accounts payable transactions and daily cash receipts activities. This position reports to the Controller and supports the accounting department by ensuring vendor payments, employee reimbursements, customer payments, and related accounting records are processed in accordance with company policies and accounting procedures. The role requires strong diligence, organizational skills, confidentiality, and the ability to work collaboratively across departments.

Requirements

Strong attention to detail and accuracy.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Strong organizational and communication skills.
Highly Proficient in Microsoft Office; particularly Excel, along with SharePoint
Maintain a strong understanding of basic accounting principles and internal controls.
Ability to manage sensitive and confidential information professionally.
Strong problem-solving and reconciliation skills.
Ability to work independently while also collaborating with teams members.
Dependable with strong follow-through and customer service skills.
Associate degree in Accounting, Business, or related field preferred; equivalent experience considered.
Minimum of 7-10 years of accounts payable, cash receipts, or general accounting experience preferred.
Experience in professional services, construction, architecture/engineering, or related industries preferred.
Experience with ERP/accounting software; Deltek ERP experience a plus.

Responsibilities

Process vendor invoices accurately and timely, including coding and entry into the accounting system.
Match invoices to purchase orders, contracts, and approvals required.
Review invoices for accuracy, proper documentation, and compliance with company policies.
Prepare weekly check runs, ACH payments, wire transfers, and other payment processing activities.
Maintain vendor files, including W-9s and related documentation such as COIs.
Communicate with vendors regarding payment status, discrepancies, and account inquiries.
Reconcile vendor statements and resolve outstanding issues.
Assist with year-end 1099 preparation and reporting.
Maintain organized electronic and/or paper filing systems for accounts payable records.
Monitor recurring expenses and ensure timely payment of obligations across all firm offices.
Oversee the RFE (Request for Expenditure) process, enforcing company policy and communicating with internal staff if corrections are required.
Perform credit card receipt reconciliation to statements and ensure all are for business purposes.
Match RFEs to company department budgets, if applicable.
Maintain records for employee educational expenses and ensure they are in line with company policy.
Access to bank accounts to process daily cash receipts, checks, ACH payments, credit card transactions, and wire receipts.
Apply customer payments accurately to outstanding invoices and accounts.
Reconcile daily deposits and cash activity to bank records and accounting system balances.
Research and resolve unapplied cash, short payments, overpayments, and customer account discrepancies.
Coordinate with project managers, accounting staff, and clients regarding payment questions.
Prepare and maintain cash receipt reports and supporting documentation.
Assist with bank reconciliations and month-end close activities.
Maintain confidentiality of financial and employee information.
Assist with month-end and year-end accounting processes.
Support internal controls and adherence to company accounting procedures.
Respond timely to internal and external inquiries.
Assist with audit requests and supporting documentation.
Participate in process improvement and efficiency initiatives.
Perform additional accounting and administrative duties as assigned.