Senior Accounting Specialist

City of Midlothian•City of Midlothian, TX

2d•Onsite

About The Position

Under direct supervision, monitors all cash and investment accounts, creates and processes journal entries, and performs account reconciliations. This role is responsible for monitoring and reconciling all cash and investment accounts, interacting with investment advisors, city staff, and other affiliated agencies. The specialist creates journal entries, allocates interest earned, and reconciles funds to the general ledger. They initiate wire transfers, ACH, and inter-fund transfers using online banking, and research and handle returned checks by coordinating with various departments. The position also provides oversight for the Bank depository RFP, tracks and maintains records for all investment activity, monitors bank charges and fees, and produces year-end financial information for audit purposes. Additionally, the specialist prepares cash flow reports, recommends investments, and maintains a spreadsheet with current investment information. They reconcile and manage online payments from grant and federal agencies, create daily journal entries to record cash activities, and reconcile various inter-fund accounts and accounts receivable. The role involves researching and resolving problems by contacting appropriate departments or outside agencies, transferring funds to city accounts, ensuring proper booking to the general ledger, and filing/maintaining cash collection reports. Assistance is provided in the preparation of the annual budget within the finance department, including assembling documents and reviewing spreadsheets. Daily coordination occurs with city departments, utility billing, and co-workers. The role requires meeting critical deadlines, working with auditors annually regarding year-end reporting, and preparing/assisting with presentations as assigned. Work is performed under the direction of the Director or Assistant Director on various assignments, which may include assisting with year-end closing and audit schedules. All other duties as assigned are also part of the role.

Requirements

High school diploma or GED equivalent is required.
Minimum of four (4) years progressively responsible accounting experience is required.
A combination of education and experience may be considered as equivalent.
A comprehensive, practical knowledge of accounting principles and practices with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.
Knowledge, skill, and ability to utilize telephone, fax machines, computers and applicable software daily including, but not limited to, Microsoft Office, Laserfiche, Tyler Incode, and other governmental financial reporting systems.
Knowledge of general ledger transactions and reconciliation procedures.
Ability to create and maintain complex spreadsheets in Microsoft Excel.
Ability to research information and assists in the preparation of financial reports.
Advanced ability to communicate in a clear, effective, and concise manner, both verbally and in writing.
Advanced ability to interact with people in a professional and congenial manner.
Ability to follow instructions, safety practices, and perform work accurately and thoroughly which requires performing multiple tasks simultaneously under time pressures and deadlines.
Ability and knowledge to manage priorities and work independently with minimal supervision.
Ability to establish and maintain effective working relationships.
Ability to be punctual and attend work regularly.
Must possess and maintain a valid driver’s license with acceptable driving record as established by the City of Midlothian driving standards.
Must possess and maintain a Texas Public Funds Investment Act Certification or obtain within three (3) months of employment.

Nice To Haves

Associates degree in accounting from an accredited college or university, is preferred.

Responsibilities

Monitor and reconcile all cash and investment accounts.
Create and process journal entries.
Perform account reconciliations.
Interact with investment advisor, city staff and other agencies affiliated with the city.
Allocate interest earned and reconcile funds to the general ledger.
Initiate wire transfers; ACH and inter-fund transfers using online banking.
Research and handle returned checks by coordinating with various departments.
Provide oversight for the Bank depository RFP.
Track and maintain records for all investment activity.
Monitor bank charges and fees.
Produce year-end financial information for audit purposes.
Prepare cash flow reports.
Recommend investments and maintain spreadsheet with current investment information.
Reconcile and manage online payments from grant and federal agencies.
Create journal entries on a daily basis to record cash activities for various revenues and expenditure accounts.
Reconcile various inter-fund accounts; accounts receivable.
Research and resolve problems by contacting appropriate department or outside agency.
Transfer funds to city accounts and ensure the proper transfers have been booked to the general ledger.
File and maintain cash collection reports.
Assist in the preparation of the annual budget within the finance department.
Coordinate on a daily basis with city departments, utility billing and co-workers.
Meet critical deadlines.
Work with auditors on an annual basis regarding year end reporting.
Prepare and assist with presentations, as assigned.
Work under the direction of the Director or Assistant Director on various assignments which may include assisting with closing year end and audit schedules.
Perform all other duties as assigned.