Senior Accounting Specialist

Wastequip•Charlotte, NC

3d•Onsite

About The Position

The Senior Accounting Specialist owns the end-to-end payment execution process and AP compliance obligations. This role operates at the intersection of cash disbursement, banking, and regulatory compliance, exercising independent judgment on payment scheduling, bank file validation, and 1099 determination. The incumbent validates and corrects the offshore team's payment preparation work before files are transmitted to the bank.

Requirements

5+ years AP experience with direct responsibility for payment execution and banking operations
Experience with ACH, check, and wire payment processes in an ERP environment (D365 preferred)
Working knowledge of 1099 reporting requirements (NEC, MISC) and IRS compliance processes
Strong analytical skills; able to build and maintain AP reporting in Excel with minimal guidance
High integrity and discretion in handling sensitive banking and payment information

Responsibilities

Own the weekly payment run cycle from proposal review through bank file transmission; validate all components before release
Review and validate offshore-prepared payment proposals in D365; correct vendor selection, amount, and method errors before approval
Execute ACH, check, and wire payments; validate bank file accuracy and reconcile transmission confirmations
Manage positive pay file generation and exceptions; communicate with Treasury on same-day or off-cycle payment requests
Maintain 1099 reportable vendor classifications in D365; review and correct offshore-submitted vendor setups
Execute year-end 1099 process: extract reportable transactions, validate thresholds, prepare and file forms
Resolve IRS B-Notices and TIN mismatch issues; coordinate with vendors on W-9 corrections
Monitor backup withholding requirements; apply and remit as required
Produce the weekly AP aging report and payment forecast for the AP Director and CFO distribution
Analyze DPO trends; identify drivers of aging anomalies and recommend corrective actions
Prepare monthly AP metrics package: invoice volume, cycle time, exception rate, offshore defect rate
Support cash forecasting by providing AP disbursement projections to Treasury
Monitor AP disbursement accounts for unauthorized transactions; escalate anomalies to Treasury and Accounting
Validate vendor banking changes against source documentation; enforce dual-approval controls
Manage vendor ACH enrollment: validate forms, set up in D365, confirm first-payment accuracy
Review offshore-prepared payment batches for completeness, accuracy, and policy compliance
Identify and correct coding, method, or vendor assignment errors before the payment proposal is finalized
Document and communicate offshore defect patterns to the AP Director with supporting data