Senior Accounting Specialist (St.George)

Dorchester County•Sc, SC

1d•Onsite

About The Position

The purpose of this class is to perform a variety of advanced and complex clerical work in the preparation and maintenance of fiscal and other Treasurer Department records. This role involves performing various accounting and clerical tasks, providing professional and courteous customer service, and developing work methods and sequences under the general guidance of a supervisor. Work is reviewed periodically.

Requirements

Associate degree in accounting or bookkeeping with emphasis in bookkeeping, accounting or a closely related field.
At least four (4) years of experience in an accounting related function.

Nice To Haves

Bachelor's degree in accounting or finance or closely related field.

Responsibilities

Prints allocation for various taxes, fees, and other funds for distribution to County, schools, fire departments, and other entities and ensure accuracy prior to funds distribution.
Transfers funds paid in error from tax accounts to correct account(s).
Processes daily deposits after accounts are balanced from all workstations and ensure collection reports balance with deposits.
Completes daily, monthly and annual collections reports.
Completes Dealer Add Notices by researching name, vehicle VIN, license plate number before delinquent tax notices are mailed.
Notifies auditors of errors discovered and corrected.
Enters license plate and drivers’ license information into the South Carolina Department of Motor Vehicles website for suspensions of unpaid taxes, issue clearances to remove suspensions and or fee waivers when applicable.
Monitors bad check process, processing unpaid tax notices due to check payment being returned for NSF, stop payment, etc. by bank.
Notifies taxpayer by certified mail of new balance including NSF charge.
Suspends tag & license with the South Carolina Department of Motor Vehicles as required and clears suspensions once taxes have been paid.
Processes refunds for taxes due to high mileage, 6 to 4 refunds, value lowered, homestead, etc., and mails checks.
Processes Bank Reconciliation using Peachtree; daily prints bank account information and verifies with Peachtree for any discrepancies.
Monitors E-checks by balancing payments from AS400 to e-check reports, subtracting unfunded accounts from money deposited in account before funds are transferred.
Balances credit card and ems/tax funds from pay pal accounts to payments made in the AS400, moving money to correct bank account.
Keeps inventory of DMV decals ordered, issued, voided, and damaged.
Maintains passwords for users from Treasurer's, Auditor's, and Tax Collector's offices.
Balances renewal fees collected for South Carolina Department of Motor Vehicles and issues weekly checks with matching reports, controlling reports and payments.
Maintains checkbook balances for County’s operating and payroll bank accounts.
Uploads payroll/tax files through the bank for employee’s direct deposits and balances checks with reports.
Electronically pays state and federal taxes.
Researches and sends certified letters to taxpayers for unclaimed funds, processes claim forms and issues checks, and provides information to the state of any unclaimed funds.
Responds to inquiries from county employees, department heads, elected officials, and taxpayers concerning payments, suspensions, distributions, balancing issues, etc.
Processes accounts payables/accounts receivables for assigned accounts; communicates with vendors and County personnel/officials regarding invoices; resolves discrepancies and expedites the accounts payable process as necessary; generates accounts payable checks; and processes voided checks.
Reviews and posts payments to appropriate accounts; verifies account balances.
Manages Department of Motor Vehicle (DMV) decal inventory and accountability.
Supports month-end and year-end in closing process.
Posts centralized collections receipts to general ledger; processes refund checks; and posts to general ledger.
Verifies delinquent tax monthly allocation to revenues collected through centralized collections.
Reviews and reports on the County’s financial status as it relates to department operations.
Coordinates with and assists external auditors in conducting independent audits.
Collects and receipts a variety of County funds.
Processes over and short account balances; processes and posts refunds to the general ledger.
Prepares and makes bank deposits; reconciles bank statements and accounts.
Prepares a variety of spreadsheets and related information for decision-making purposes; assists in the preparation of periodic and special financial reports as required by the County and other agencies.
Unlocks office and opens the safe; ensures there is enough money in the money bag for daily transactions; scans check into bank accounts; provides counter service, answers questions; and completes related money transactions.
Counts drawer; balances count; and prepares deposit for courier at the end of the day.
Closes safe: locks and secures office at the end of the day.
Processes State Treasurer checks; records federal and state aid for school districts; handles school district transfers for accounts payable and payroll; manages investment account, deposits and transfers as needed; maintains bond schedule and pays bonds when due; maintains delinquent land sale account; and processes check requests for Trust and Agency accounts as needed.
Attends various staff, committee, Council and community meetings as required.
Receives and responds to inquiries, concerns, complaints and requests for assistance from County employees, department heads, elected and appointed officials.
Performs general administrative/clerical work as required including, but not limited to, preparing reports and correspondence, entering and retrieving computer data, copying and filing documents, reviewing mail and literature, etc.
Attends training, meetings, workshops, conferences, etc., as necessary, to maintain job knowledge and skills.
Performs other related job duties as assigned.