Senior Accounting and HR Administrator | Garrison Legal Search Firm

Nonprofit HR•District of Columbia, DC

6d•$88,000 - $88,000•Hybrid

About The Position

The Senior Accounting and HR Administrator is primarily responsible for all accounting and financial management of the Firm with minor HR responsibilities. This role involves maintaining financial records, managing accounts, processing payroll, handling tax filings, and administering company benefits. The position also requires leveraging technology and AI-enabled tools to improve efficiency and accuracy, while maintaining confidentiality and ethical standards. Adaptability to evolving business needs and a continuous learning mindset are essential.

Requirements

Bachelor’s Degree preferably in Business Administration, Accounting or a similar field
Strong proficiency in Outlook, Excel, and Word
Experience working in QuickBooks or similar accounting software to include generating reports
Experience working in CRM databases entering data
Comfort using modern accounting, HR, payroll, and productivity technologies and the ability to quickly learn new systems
Adaptable to evolving business needs, regulatory changes, and emerging technologies
Demonstrate a continuous learning mindset and willingness to adopt new tools and practices as needed
Strong interpersonal skills
Excellent oral and written communication skills
Ability to work autonomously but also as a strong collaborator and team player
Strong organizational, multitasking, project and time management skills
Good judgment and ability to maintain confidential information

Responsibilities

Maintain QuickBooks file
Manage Accounts Receivables by generating fee invoices to clients and recording bank deposits
Manage Accounts Payables by entering vendor and expense invoices and compiling supporting documentation
Download monthly statements and reconcile bank accounts, credit card and loan accounts each month
Generate and prepare monthly Profit & Loss reports
Generate and prepare weekly, monthly, and annual reports on fees, commissions, payroll, expenses, and placements
Handle Owner requests for spreadsheets detailing financial metrics
Create and sustain annual working budgets
Manage and administer company bimonthly payroll complying with all tax laws in the DMV area
Calculate commissions and Partner Distributions
Process Owner (3) commissions to LLC’s and maintain QuickBooks file for each LLC and assist with tax preparation
Prepare Quarterly Federal and State tax estimates for (3) LLC’s
Generate annual W-2’s for all employees and 1099’s as required
Process Monthly filing of DC sales tax, annual personal property filing, Unclaimed Property Report and US AIES Census, and bi-annual DCRA filing and business license
Work in conjunction with outside accounting firm to prepare annual corporate tax returns
Assist Chief Operating Officer (“COO”) in preparing for and running Year-End Partner Meeting
Review all internal company Request for Invoices (RFI) for accuracy and completion
Update Tracker with Placement information
Leverage technology and automation solutions to improve efficiency, accuracy, reporting, and workflow effectiveness
Use AI-enabled tools for data analysis, reporting, reconciliation, and administrative support while exercising sound judgment
Apply appropriate confidentiality, ethical standards, and human oversight when using AI-assisted technologies
Identify opportunities to modernize processes and recommend technology-driven improvements
Manage, evaluate and administer company benefits to include 401K, SmartBenefits, and Flexible Spending Accounts
Maintain employee files and Paid Time Off (PTO)