Accounting and Payroll Administrator

VueReal • Waterloo, ON

5d • CA$55,000 - CA$65,000

About The Position

As VueReal approaches a rapid growth phase, the Finance team will play a pivotal role in helping prepare the Company for the next phase of success. As part of the Finance team, you will be working alongside the Financial Controller providing support to an industry-leading display technology start-up. The Accounting and Payroll Administrator will be responsible for processing accounts payable invoices through an automated system with use of AI, assisting with month-end close procedures, including preparing journal entries and monthly account reconciliations. By directly reporting to the Financial Controller, you will ensure the reliability and accuracy of the company's financials. You will be responsible for the process in the bi-weekly payroll with the support of the ADP specialist team. The Accounting and Payroll Administrator at VueReal will be responsible for creating dynamic working files to support the compilation of consolidated monthly, quarterly, and annual financial statements.

Requirements

• Accounting diploma or University degree
• 1-3 years professional working experience in accounting or finance functions
• Deep understanding of accounting principles
• Proficiency with Microsoft Office (Excel, Word) and/or Google Sheets
• Extreme sense of organization, with the ability to timely meet deadlines with accuracy and attention to detail.
• Ability to assimilate information from multiple sources and drive decisions in the face of ambiguity.
• Sound judgment regarding confidential and sensitive matters
• Ability to build and maintain relationships cross-functionally.
• Possess strong interpersonal, negotiation, and written and verbal communication skills.
• Ability to work independently and as part of a team in a fast-paced environment.

Nice To Haves

• Payroll experience is an asset.

Responsibilities

• Prepare and process payroll accurately and on schedule, including entering hours, earnings, deductions, vacation/sick time, payroll adjustments, and employee changes.
• Review payroll reports for accuracy and resolve discrepancies before submission.
• Enter vendor invoices, match invoices to purchase orders/receipts where applicable, verify approvals, code expenses to the correct accounts, and prepare payments in accordance with company timelines and policies.
• Reconcile payroll, accounts payable, vendor statements, credit card transactions, and related general ledger accounts.
• Prepare routine payroll and accounting reports for review by management.
• Maintain accurate employee payroll records, banking information, tax forms, vendor profiles, payment details, and supporting documentation while ensuring confidentiality and data accuracy.
• Support compliance with payroll, tax, employment, and accounting requirements, including payroll deductions, remittances, year-end documentation, audit support, and adherence to approval processes.
• Assist with month-end close activities, filing.
• Participate in process improvement initiatives, including automation and internal controls implementation to ensure the accuracy and completeness of financial reporting.
• Review, investigate and correct discrepancies and irregularities in financial entries, documents and reports.
• Support in the coordination of external auditor requests.
• Work effectively and strategically with cross-functional teams to ensure all direction, alternatives and decisions have been thoroughly reviewed from a financial perspective.
• Facilitate and coordinate multiple reporting deadlines and respond quickly to ad-hoc requests.

Benefits

• A fun, collaborative, and creative environment with a culture cultivating inclusiveness, fairness, and transparency
• Idea meritocracy environment
• A chance to grow with the team
• A scaleup company backed by major industry players
• A clear roadmap for the successful adoption of the technology

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree