Senior Accountant - DIVISION OF FINANCE

Sedgwick County•Wichita, KS

9d•$55,016 - $55,016

About The Position

The Senior Accountant performs administrative and professional accounting work with the accounting team, including preparing the Annual Comprehensive Financial Report (ACFR), quarterly financial statements, and other financial documents. The role also administers the County’s purchasing card program and provides customer service to internal employees. It owns the Vendor/Employee Master in SAP/ECC, including setting up, disabling, and changing customer and vendor accounts. Requested account changes require a full audit and a positive verification call. The position administers and analyzes the Vendor/Employee Master database, handling vendor and employee records, account-change verification, vendor transitions, annual audits, policies and procedures, vendor inquiries, fraud detection, and Treasurer’s Alternate Payee information for tax-delinquent vendor accounts. It also administers the County purchasing card process, including card-limit requests, monthly statements and reporting, policy enforcement, user training, flagged transactions, journal entries, transaction audits and analysis, Level 3 data, GL reconciliation, cardholder account changes, and customer service. The Senior Accountant assists Principal Accountants with the ACFR by preparing and analyzing financial statements and audit work papers, providing supporting schedules, making closing entries, reviewing the report for errors, learning the EMMA filing process, and helping distribute the final ACFR booklet.

Requirements

Bachelor’s degree from an accredited college or university in Accounting or Finance; experience may substitute for education at one year of experience for each year of education.
One year of experience in an accounting- or finance-related field.

Responsibilities

Set up new vendors and employees and process vendor updates within 24 hours of receiving paperwork.
Run monthly vendor master reports and close vendors with no activity in the past 18 months.
Make positive verification calls for requested vendor and employee account changes within 24 hours.
Coordinate vendor buyouts with Purchasing, Shoppers, and Accounts Payable to support smooth transitions.
Conduct annual audits to identify duplicate vendors, employee-owned businesses, and other concerning issues.
Develop, maintain, and communicate Vendor Master policies and procedures county-wide.
Monitor the Vendor Email inbox and answer vendor-related questions within 24 hours.
Detect potential fraud associated with requests to change vendor accounts.
Add or remove the Treasurer’s Alternate Payee information on tax-delinquent vendor accounts promptly.
Review and approve or deny purchasing card limit increase requests.
Prepare and evaluate monthly purchasing card master statements and send a monthly report to the CFO.
Enforce the Purchasing Card policy, including issuing warnings, suspending cards, or terminating card access for violations.
Train card users on policies, procedures, and system use.
Assist individuals with approved purchases when card use is flagged as potential fraud.
Enter monthly journal entries to reclassify purchases to the correct cost and fund centers.
Audit purchasing card transactions and analyze purchasing activity by questioning transactions and implementing corrective action.
Run and analyze monthly Level 3 transaction data for purchasing card expenses.
Reconcile the monthly general ledger.
Activate, deactivate, and update cardholder accounts and provide customer service to cardholders.
Assist Principal Accountants in preparing the ACFR, quarterly financial statements, and other financial documents.
Prepare and analyze financial statements and audit work papers, and provide supporting schedules for journal entries and audit work papers.
Prepare and understand necessary closing entries.
Assist with the final review of the ACFR to identify errors before it is sent to the print shop.
Back-train with Principal Accountants on filing the ACFR with EMMA and assist with distribution of the final ACFR booklet.