Senior Accountant – Tax Compliance
About The Position
Outdoor Living Supply (OLS), a wholesale distributor of outdoor living products, is seeking an experienced Senior Accountant to support multistate sales and use tax compliance, business licensing, and real estate tax administration. Reporting to the Accounting Manager, this role works with Avalara, Treasury, Accounts Payable, Accounts Receivable, branch teams, and external providers to ensure accurate reporting, timely filings and payments, current licenses, and complete documentation. The role also supports monthly tax liability reconciliations, account reconciliations, and month-end close activities in accordance with GAAP, company policies, and the close calendar. The Senior Accountant maintains organized electronic compliance records, coordinates audit responses and documentation, identifies process improvements, and escalates material exposures and unresolved issues to the Accounting Manager and Controller. Work is performed in a professional office environment on a hybrid schedule: three days per week in the Franklin, Tennessee office and two days per week remotely. This is a full-time position with a standard Monday-through-Friday schedule of approximately 45 or more hours per week. Occasional evening or weekend work may be necessary for business needs, deadlines, audits, or other time-sensitive requirements.
Requirements
- Bachelor’s degree in Accounting.
- At least four years of progressive accounting experience, including a minimum of two years of hands-on multistate sales and use tax compliance experience.
- Working knowledge of GAAP, month-end close procedures, account reconciliations, and sales and use tax processes.
- Experience managing customer resale and exemption certificates.
- Strong analytical and Excel skills, including the ability to reconcile large transaction datasets and investigate discrepancies.
- Experience with an ERP system.
- Excellent communication and interpersonal skills.
- Ability to collaborate effectively with internal departments and external providers.
- Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Proven ability to take initiative, improve processes, and deliver accurate results.
- High level of integrity, professionalism, accuracy, and attention to detail.
- Strong organizational and time-management skills.
- Ability to work independently while exercising sound judgment.
- Ability to maintain confidential financial and tax information.
- Strong problem-solving and follow-through skills.
- Ability to communicate complex accounting and tax information clearly.
- Comfort working with cross-functional teams and external service providers.
- Ability to adapt to changing priorities, systems, and business needs.
Nice To Haves
- NetSuite and Avalara, or comparable tax compliance software, experience is strongly preferred.
- Familiarity with real estate tax administration and property tax compliance software is preferred.
Responsibilities
- Maintain a centralized compliance calendar and tracking system for tax filings, reporting obligations, registrations, business licenses, and payment deadlines across multiple jurisdictions.
- Coordinate with Avalara and other external providers to ensure accurate and timely sales and use tax filings, payments, and registrations.
- Review return data and NetSuite transactions for appropriate tax treatment, codes, and rates; investigate discrepancies and coordinate approved payments with Treasury.
- Monitor physical and economic nexus requirements and coordinate registration activities with management and external advisors.
- Oversee the collection, validation, maintenance, and retention of customer resale and exemption certificates.
- Partner with Accounts Receivable and branch teams to resolve missing, incomplete, or expired exemption certificates.
- Coordinate the acquisition, renewal, and maintenance of state and local business licenses and registrations.
- Track expiration dates and update licensing requirements related to acquisitions, new locations, closures, and entity or address changes.
- Coordinate the administration and payment of real estate and property taxes across OLS locations.
- Maintain property records, monitor assessment and payment deadlines, reconcile related liabilities, and resolve discrepancies with providers and taxing authorities.
- Coordinate responses to state tax audits, notices, and inquiries.
- Prepare supporting schedules and documentation for tax and financial audits.
- Reconcile sales and use tax liabilities monthly between NetSuite, Avalara, filed returns, and payments.
- Investigate differences and prepare adjusting journal entries and supporting schedules.
- Complete assigned account reconciliations and month-end close activities in accordance with GAAP, OLS policies, and the close calendar.
- Maintain organized electronic records of returns, licenses, tax records, exemption documentation, payment confirmations, and related correspondence.
- Identify opportunities to improve tax, licensing, reconciliation, and documentation processes.
- Escalate material exposures, disputed amounts, and unresolved issues to the Accounting Manager and Controller.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
