SENIOR ACCOUNTANT

Vizcaya Museum and Gardens Trust Inc•Miami, FL

8d•Hybrid

About The Position

Vizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami, Florida. The Senior Accountant supports accounting operations, payroll and benefits accounting, grant and restricted-fund accounting, month-end closing, financial reporting, and dashboard development. The position is part of the Finance Team, reports to the Director of Finance, and does not supervise staff. Vizcaya is owned by Miami-Dade County and operated by the nonprofit Vizcaya Museum and Gardens Trust, Inc. Its mission is to preserve the estate’s cultural and environmental resources to engage people in connecting with the past, understanding the present, and shaping the future. This is a full-time, exempt position of 40 hours per week, typically Monday through Friday, with a hybrid work schedule in accordance with organizational policy and operational needs. Periodic evening and weekend work is required. Most work takes place in an office, with some interaction with staff, partners, donors, vendors, contractors, and other constituents on and off site. The position involves extended computer use and routine review and analysis of financial records and data. Vizcaya is a non-smoking environment. Compensation is competitive and based on the selected candidate’s experience and skills. The anticipated salary is approximately $77,000, though final compensation may be higher or lower. Full-time employees are offered generous paid leave, retirement benefits, and medical and other insurance.

Requirements

At least three years of progressively responsible accounting experience, including preparing reconciliations, journal entries, schedules, and audit support.
Bachelor’s degree in accounting, finance, business administration, or a related field; equivalent relevant education and experience may be considered.
Working knowledge of financial statements, accounts payable, accounts receivable, payroll accounting, grant accounting, restricted funds, reconciliations, and month-end closing.
Ability to interpret grant agreements, related budgets, reporting requirements, and supporting documentation and apply established accounting and compliance requirements.
Strong Excel skills, including reconciliations, lookups, pivot tables, Power Query, structured schedules, and analysis of large transaction sets.
Demonstrated experience building and maintaining Power BI or similar financial dashboards and reporting tools.
Ability to reconcile financial reports and dashboards to source systems and investigate data-quality or mapping differences.
Ability to explain accounting issues clearly, document conclusions, manage recurring deadlines, and promptly escalate exceptions.
Positive attitude, good interpersonal skills, flexibility, and commitment to collaboration, customer service, and process improvement.
English fluency.
Proficiency with Microsoft Office.

Nice To Haves

Nonprofit accounting experience.
Additional relevant work experience, training, and education.
Nonprofit, museum, governmental, public-sector, or grant-funded accounting experience.
Experience with NetSuite, Paylocity, Veevart, Power BI, Power Query, or similar financial and reporting systems.
Experience with cost-reimbursement grants, Single Audit, Uniform Guidance, or comparable compliance requirements.
Spanish or other language skills.

Responsibilities

Maintain accurate accounting records by reviewing coding, reconciling, and recording transactions by department, project, funding source, restriction, and reporting period.
Support monthly and year-end close activities, including preparing journal entries, account reconciliations, and supporting schedules, and resolving outstanding or unreconciled items.
Perform payroll and benefits accounting, including payroll liability reconciliations, benefit allocations, leave conversion and accrual schedules, grant-funded payroll allocations, and related compliance support.
Support grant, restricted-fund, and capital-project accounting, including tracking eligible costs, reimbursements, drawdowns, receivables, match requirements, revenue recognition, funding balances, and supporting documentation.
Prepare and maintain audit and compliance schedules, including auditor reconciliations, sales-tax and other recurring regulatory support, financial documentation, and supporting records for significant donations and contributions, including transactions above established review thresholds.
Prepare recurring financial and operational reports covering payroll, grants, receivables, payables, cash, account balances, and other financial activity; identify and communicate aging items, variances, funding concerns, and items requiring follow-up.
Assist in developing and maintaining Finance dashboards and reporting tools, including Power BI and Excel-based reports for financial reporting, budget monitoring, grant and capital-project analysis, and management decision support.
Reconcile dashboards and management reports to NetSuite and other approved source systems; investigate data-quality issues and mapping differences; maintain source-to-report documentation and reporting logic.
Maintain accounting procedures, reconciliation schedules, close checklists, and documentation standards; identify opportunities to reduce manual work, improve controls, and streamline recurring Finance processes.
Provide cross-training and backup support for accounting, reporting, audit, grant, payroll, and other Finance Department priorities as needed.