Senior Accountant (Hybrid)

Villatel•*, FL, FL

10h•Hybrid

About The Position

Villatel seeks a Senior Accountant for Immersive Scenic Studios, a subsidiary of Vacation Capital Group Management. This role will have a dual reporting relationship to the Vice President of Accounting for Villatel and the CEO of Immersive Scenic Studios. Immersive Companies is a custom design-build scenic production company based in Orlando, FL. We operate two divisions: Immersive Amenities, delivering commercial and multifamily amenity renovations, and Immersive Playrooms, creating high-end residential play environments. Our projects combine in-house design, fabrication, finishing, and installation — and we're growing fast. The successful candidate will be a bilingual, detail-oriented Accountant who owns full-cycle accounting operations across cost accounting, manufacturing/job costing, accounts payable, accounts receivable, payroll, and project accounting. This role sits at the center of a fast-paced fabrication shop, translating labor, materials, and subcontractor activity into accurate, project-level financials.

Requirements

Bilingual: Fluent in English and Spanish (spoken and written) — required.
Bachelor's degree in Accounting — required.
5+ years of accounting experience, with construction, fabrication, manufacturing, or other project-based industry experience.
Demonstrated cost accounting and job-costing experience.
Multi-state sales and use tax experience — required.
Experience with NetSuite (or comparable ERP) and ADP Workforce Now.
High attention to detail, strong organizational skills, and the ability to manage deadlines independently.

Responsibilities

Own job-cost accounting across active projects, capturing labor, materials, subcontractor, and overhead costs at the project level.
Maintain and apply labor burden rates; allocate direct and indirect costs to fabrication jobs.
Track work-in-progress (WIP) and support percentage-of-completion / WIP schedules.
Analyze estimated vs. actual project costs, flag variances, and partner with project and shop leadership on margin performance.
Support inventory, materials, and finished-goods cost tracking across the fabrication process.
Own the full accounting cycle from transaction entry through month-end close, including accruals and journal entries.
Perform monthly bank and general ledger account reconciliations.
Maintain organized digital records of all contracts, invoices, and compliance documents.
Support the external CPA firm with year-end close, tax preparation, and audit requests.
Prepare, file, and reconcile sales and use tax returns across multiple operating states.
Monitor economic nexus thresholds, taxability rules, and exemption/resale certificate management as the business expands into new states.
Ensure use tax is accrued and remitted correctly on materials and out-of-state purchases.
Establish and manage vendor accounts, including setup, terms, and documentation.
Prepare the weekly check run report for approval and execute vendor payments.
Reconcile vendor statements and resolve billing discrepancies.
Process company credit card reconciliations and code expenses to projects.
Input project information into NetSuite, including contracts, proposals, change orders, and invoices.
Invoice clients per contract billing schedules.
Track retainage receivable and payable by project.
Monitor accounts receivable aging and follow up on outstanding client payments.
Verify reported labor hours against project time records prior to each payroll run.
Process payroll through ADP Workforce Now for hourly and salaried employees.
Manage employee requests, time-off approvals, and PTO balances in ADP.
Communicate with subcontractors — in English and Spanish — to collect and maintain current W-9s and Certificates of Insurance (COIs).
Track COI expiration dates and ensure coverage remains active for the duration of each project.
Collect lien waivers (conditional and unconditional) tied to subcontractor payments.
Prepare and file annual 1099s.