Senior Accountant (Payroll Focused)

The Kennedy Collective•Trumbull, CT

4d•Onsite

About The Position

Maintain and record accurate financial data for the entire agency. This role has a primary focus on payroll processing, ensuring compliance with all relevant laws and regulations, and maintaining accurate payroll records. The position also involves general ledger reconciliations, assisting with month-end close, and supporting accounts payable and receivable functions. Additionally, the Senior Accountant will provide support and training to employees and supervisors on payroll and timekeeping systems.

Requirements

Bachelor’s degree in Accounting, Business Administration or related field preferred.
3-5 years of combined payroll and accounting experience (nonprofit experience strongly preferred).
Must have hands-on experience processing payroll for 500+ employees using Paylocity.
Must have hands-on experience with Microsoft Dynamics Business Central.
Experience using Bill.com for accounts payable processing.
Solid understanding of general ledger, journal entries, reconciliations, and basic AR/AP functions.
Strong knowledge of FLSA, federal/state wage laws, and IRS payroll reporting (Form 941, W-2, etc.).
Communicate clearly in oral and written form on a constant basis.
Work independently; utilize good judgment and possess a strong sense of initiative.
Ability to lift to 5lbs
Must be able to sit for long periods of time
Requires frequent viewing of computer screen, continual eye coordination and hand/wrist movement and finger manipulation.

Nice To Haves

Nonprofit experience strongly preferred

Responsibilities

Prepare, process, and reconcile biweekly payroll for 500+ staff using Paylocity.
Review and validate timecards to ensure accurate hours worked, correct cost center allocations, and compliance with organizational policies.
Correct errors, omissions, and discrepancies in timekeeping prior to payroll submission.
Ensure compliance with FLSA, federal, and state wage and hour laws.
Maintain payroll records in compliance with federal, state, and organizational guidelines.
Reconcile payroll to IRS Form 941 quarterly tax filings.
Assist with quarterly and annual tax filings, audits, and reconciliations.
Participate in yearly financial audit and 401(k) audit.
Leverage Microsoft Dynamics Business Central for payroll journal entries, GL reconciliations, and financial data integrity.
Upload payroll entries to the general ledger.
Assist with month-end close processes related to payroll and benefits.
Prepare and distribute payroll reports to Finance and HR as required.
Support Accounts Payable functions using Bill.com, including vendor invoice processing, payment runs, and coding to correct cost centers.
Support Accounts Receivable functions as needed, including payment posting and reconciliation.
Verify all punches are assigned to the correct cost center; correct entries to ensure accurate financial reporting.
Partner with supervisors to ensure timely approval of weekly timecards (by Monday, 10 a.m.).
Respond promptly to employee inquiries related to pay, deductions, and timecard issues.
Provide training and guidance to supervisors and staff on payroll/timekeeping policies and Paylocity system use.
Collaborate with HR and Finance on employee status changes, benefits, deductions, and other payroll-related updates.
Assist employees with 401(k) enrollments and loan requests.
Other duties as assigned