Senior Accountant

Apera AI Inc•Vancouver, BC

6d•CA$70,000 - CA$90,000•Onsite

About The Position

We are an innovative, Vancouver-based startup at the forefront of robotics, AI, and machine vision technologies. Backed by VC funding and we’ve been recognized with the 2025 Frost & Sullivan Technology Innovation Leadership Award, the AAM Supplier Excellence Innovation Award, and the 2024 BC Tech “Company of the Year – Growth”, we are on a mission to redefine the future of AI-driven robotic vision systems. Apera AI helps manufacturers make their factories more flexible and productive. Robots enhanced with Apera’s software have 4D Vision – the ability to see and handle objects with human-like capability. Challenging applications such as bin picking, sorting, packaging, and assembly are now open to fast, precise, and reliable automation. Apera is led by an experienced team from high-growth companies focused on robotics, artificial intelligence, and advanced manufacturing. We are looking for a high-performing Senior Accountant who wants more than just a routine accounting role, someone excited to take ownership, drive improvements, and help build a best-in-class finance function within a fast-growing SaaS company. If you're energized by ownership, thrive in a fast-paced environment, and want to help build a best-in-class finance function from the ground up, keep reading. This is a fantastic opportunity for a hands-on accounting professional who thrives in a fast-paced environment, enjoys solving problems, and wants to make a meaningful impact. You will play a key role in supporting core accounting operations, strengthening processes, and helping build a scalable finance function as the business continues to grow. This role offers broad exposure across accounting and finance, including billing, accounts receivable, payroll, cash flow management, financial reporting, compliance, and process improvement. You will work closely with teams across the organization, partner with leadership, and contribute directly to the company’s continued success. This is an in-person role that requires regular onsite collaboration with cross-functional teams in a fast-paced and innovative environment.

Requirements

High-performing Senior Accountant
Hands-on accounting professional
Experience with NetSuite
Experience with GAAP (ASPE)
Experience with HubSpot
Experience with billing platforms
Experience with AR subledger management
Experience with cash flow monitoring and forecasting
Experience with financial reporting
Experience with compliance
Experience with process improvement
Experience with payroll processing
Experience with regulatory and tax filings
Experience with U.S. sales tax
Experience with WCB, WSIB, Texas Franchise Tax
Experience with financial statement preparation
Experience with variance analysis

Nice To Haves

Experience in robotics, AI, or machine vision technologies
Experience in a SaaS company
Experience in a fast-growing startup environment
Experience with Ariba

Responsibilities

Own month-end, quarter-end, and year-end close in NetSuite (including detailed analysis to budget)
Prepare and review journal entries, balance sheet reconciliations, and variance analysis
Maintain the general ledger in compliance with GAAP (ASPE)
Support external audits, reviews, and tax filings
Maintain and document accounting policies, processes, and internal controls
Set up new customers identified in HubSpot approved and set up in NetSuite on a timely basis.
Review executed customer contracts for financial accuracy and revenue recognition implications
Set up new customers in HubSpot, billing platforms, and NetSuite
Ensure proper revenue recognition treatment under ASPE
As needed, partner with Sales Ops / RevOps to resolve contract or data discrepancies before billing
Maintain accurate customer master data across HubSpot and NetSuite
Ensure accurate invoice creation, posting, and delivery
Manage the NetSuite AR subledger, including: Invoicing, Cash application, Credits, refunds, and adjustments
Monitor AR aging, lead collections efforts, and follow up on overdue balances
Reconcile AR subledger to the general ledger monthly
Own and monitor integrations between HubSpot, Customer Systems ex. Ariba and NetSuite
Identify, troubleshoot, and resolve integration failures or data inconsistencies
Partner with systems and engineering teams to automate billing and AR workflows
Review vendor invoices for accuracy, reasonability, and contract compliance
Ensure vendor charges align with approved contracts, pricing, and usage
Flag unusual or unexpected variances and follow up with vendors or internal stakeholders
Support AP processing and coding in NetSuite
Assist with vendor payment timing to support cash flow management
Be a team leader
Supervise and review work performed by part-time data entry or transactional accounting staff
Provide clear instructions, training, and feedback to ensure accuracy and timeliness
Review transactional entries for completeness and correctness before posting
Help define scalable workflows and segregation of duties as the team grows
Calculate and record monthly revenue, deferred revenue, and contract asset balances
Prepare revenue schedules and reconciliations in NetSuite
Support revenue forecasting inputs tied to bookings and billings
Assist with revenue-related disclosures and management reporting
Own day-to-day cash flow monitoring and forecasting
Track customer collections and expected cash receipts
Partner with leadership on short- and medium-term cash planning
Prepare monthly cash flow reports, including: Beginning and ending cash, Expected inflows from AR, Key outflows (payroll, vendors, taxes)
Support DSO improvement initiatives and cash collection strategies
Assist with banking activities, payment processing, and cash reconciliations
Provide insights into working capital trends and risks
Act as finance point of contact for Sales, RevOps, and Customer Success
Review non-standard deal structures and pricing from a finance perspective
Support leadership with billing, AR, and cash flow insights
Contribute to finance systems scaling and process improvement initiatives
Process and/or oversee payroll across all applicable countries, ensuring accuracy, compliance, and timely submission
Coordinate with internal teams and external payroll providers to resolve payroll issues and support payroll reporting
Prepare payroll journal entries, accruals, reconciliations, and related month-end working papers
Ensure payroll taxes, remittances, year-end reporting, and other statutory requirements are completed accurately and on time
Maintain and improve payroll processes, controls, and documentation to support growth and scalability
Lead and support finance projects from planning through implementation
Coordinate stakeholders, timelines, and deliverables to ensure projects are completed successfully
Implement and improve systems, workflows, and controls across the finance function
Identify inefficiencies and streamline processes to improve accuracy, efficiency, and scalability
Build and document SOPs and repeatable processes to support a growing business
Prepare, review, and file all required regulatory and tax filings across applicable jurisdictions
Manage compliance for U.S. sales tax, WCB, WSIB, Texas Franchise Tax, and all other applicable regulatory filings
Monitor filing deadlines, maintain supporting documentation, and respond to notices or discrepancies as needed
Reconcile related accounts and ensure all filings and remittances are accurate and submitted on time
Partner with external advisors and service providers to support compliance and resolve issues
Responsible for preparing monthly, quarterly and annual financial statements with in depth variance analysis compared to Board approved budget
Responsible for providing and actioning meaningful recommendations to deal with any meaningful variance analysis