Senior Accountant

KW Property Management Careers•Doral, FL

About The Position

The Senior Accountant supports the accounting and financial analysis of assigned condominium and homeowner associations. The role requires knowledge of accrual-basis accounting, attention to detail, strong time management and interpersonal skills, and timely, professional communication. The employee is expected to project a professional and competent image, support the company mission, and practice its GREAT values: greeting and smiling, showing respect, exceeding expectations, demonstrating accountability and a positive attitude, and acting trustworthily and transparently. The position requires availability during normal business hours, 8:30 a.m. to 5:30 p.m. Business hours may be extended as needed to meet deliverable deadlines. Responsibilities are subject to change as applicable laws, property requirements, and fund-accounting practices evolve. The employee reports directly to the Director of Association Finance.

Requirements

Three to five years of work experience in a related field.
Bachelor’s degree in Business Administration with a major in Accounting.
Knowledge of accrual-basis accounting.
Strong organizational skills and commitment to meeting reporting deadlines.
Ability to prioritize and multitask.
Proficiency in Microsoft Office, including Excel and Word.
Availability during normal business hours of 8:30 a.m. to 5:30 p.m.; hours may be extended as needed to meet deadlines.

Responsibilities

Respond professionally and in a timely manner to requests from field staff, Board Members, and corporate staff, providing a response within 24 hours and communicating when a request cannot be completed within the prescribed timeframe.
Monitor material transactions that may affect cash availability, prioritize tasks to meet deadlines, clear prior-period review notes, and perform administrative record-keeping and filing.
Approve weekly payables for assigned associations with cash-flow issues and prepare bank transfers as needed for reserve funding, special assessments, and other purposes.
Reconcile bank accounts for assigned associations and complete the monthly financial-statement preparation checklist.
Prepare each assigned association’s financial package by contractual deadlines, including the balance sheet, income statement, bank reconciliations, delinquency and prepaid reports, accounts-payable detail, and check register.
Reconcile balance-sheet line items and prepare and maintain supporting schedules.
Reconcile reserve and special-assessment fund balances to restricted cash balances, and prepare supporting schedules for pooled reserves when applicable.
Analyze financial statements before submitting them for review to ensure accrual-basis presentation and proper statement of balances; use month-by-month reports to review trends and accrual-basis compliance.
For developer-controlled associations, track guarantee-period and board-related dates and meetings in communication with field staff; invoice developers for monthly deficits during the guarantee period; and, after the guarantee period, coordinate with the AR Supervisor regarding unsold units and invoice assessments due on developer-owned units.
Complete annual budget worksheets using month-to-month actual balances and fill in the budget reserve schedule.
After an audit firm is elected, request its list of information required to begin fieldwork and follow up to support timely audit completion.
Review draft audit reports for calculation and consistency, tie note balances to the financial statements, obtain and evaluate proposed audit journal entries and adjusted trial balances, and resolve discrepancies with the auditor.
Communicate material post-year-end events and transactions to the auditor, including special assessments, construction projects, loan financing, and large purchases.
Follow up with the property manager or district manager to support timely Board approval of the audit draft, signing of the management letter, and receipt acknowledgement.
Book audit entries affecting fund balances upon receipt of the final audit report.
Ensure an audit extension is filed if the report will not be final by March 15, provide the tax accountant with required financial information for an extension or final tax return, and, when an extension is filed, ensure the tax return is filed by September 15.