Senior Account Clerk (1632) (As-Needed) - Finance and Accounting - San Francisco Recreation and Parks

City and County of San Francisco•San Francisco, CA

About The Position

Under general supervision, performs difficult bookkeeping and financial record keeping operations within complex accounting systems and may direct the work of a small clerical staff. Incumbents interpret, enforce and carry out existing policies and procedures relative to financial record keeping activities; make regular contacts with other departmental personnel and the general public in connection with bookkeeping and financial operations; prepare and maintain a variety of complex financial and bookkeeping records and reports; post, adjust and balance entries to ledgers; verify the correctness of accounting documents; respond to inquiries and provide financial information; organize and file source documents; perform operations involving automated accounting systems and spreadsheet programs and perform related duties as required. Essential Functions: 1. Performs difficult bookkeeping and financial record-keeping operations within complex accounting systems in order to ensure accurate balances and available budgeted funds. 2. Posts, adjusts and balances entries to subsidiary ledgers by searching out details and reconciling account discrepancies. 3. Verifies correctness of accounting documents by comparing postings to source documents and checking calculations for accuracy. 4. Responds to inquiries and provides financial information to other units, individuals and the general public regarding the status of accounts, payments, issuance of checks and availability of balances by extracting information from documents and answering questions. 5. Organizes and files source documents according to accepted practice. 6. Performs tasks in software related to accounting, including databases, automated accounting systems, spreadsheets and word processing. 7. Calculates encumbered balances of blanket purchase orders and contract orders to ensure that funds are available for payment. 8. Identifies discrepancies between departmental records and the City's accounting system. 9. Assists in the compilation of financial data for accounting and financial purposes. 10. Prepares accounting documents including requisitions for purchase orders, journal entries, encumbrances and payment documents. 11. Performs mathematical calculations such as addition, subtraction, multiplication and division in order to arrive at correct balances when working on financial and accounting matters such as cost records, deposits, expenditures, allocations, taxes and penalties. 12. Reconciles bank statements and revolving fund balances. 13. Prepares basic financial schedules and reports using spreadsheet programs such as Lotus, Excel and QuattroPro. 14. May direct the work of a small clerical staff. 15. Performs other related duties as assigned. Please note that incumbents in this classification may be required to perform duties as listed in the class specification 1632 -Senior Account Clerk | City and County of San Francisco (sf.gov) .

Requirements

Experience: Eighteen (18) months (equivalent to 3,000 hours) of verifiable experience processing financial and accounting matters (e.g. cost records, deposits, expenditures, allocations), bookkeeping and/or financial record keeping. Such experience typically includes verifying correctness of financial documents; maintaining expenditure records; and reconciling subsidiary accounts
Substitution: 15 semester units (or equivalent quarter units) of coursework from an accredited college or university with a minimum of 6 semester units (or equivalent quarter units) in accounting may be substituted for up to six (6) months of the required experience as described above.

Nice To Haves

Accounts Payable experience.
Working knowledge of the City’s PeopleSoft Financial System.
Strong work ethic, interpersonal, oral and written communication skills.
Excellent analytical, reconciliation, and organizational skills.
Self-starter, a team player, and detailed oriented.
Ability to prioritize multiple and competing assignments to meet deadlines.
Flexibility and adaptability.

Responsibilities

Performs difficult bookkeeping and financial record-keeping operations within complex accounting systems in order to ensure accurate balances and available budgeted funds.
Posts, adjusts and balances entries to subsidiary ledgers by searching out details and reconciling account discrepancies.
Verifies correctness of accounting documents by comparing postings to source documents and checking calculations for accuracy.
Responds to inquiries and provides financial information to other units, individuals and the general public regarding the status of accounts, payments, issuance of checks and availability of balances by extracting information from documents and answering questions.
Organizes and files source documents according to accepted practice.
Performs tasks in software related to accounting, including databases, automated accounting systems, spreadsheets and word processing.
Calculates encumbered balances of blanket purchase orders and contract orders to ensure that funds are available for payment.
Identifies discrepancies between departmental records and the City's accounting system.
Assists in the compilation of financial data for accounting and financial purposes.
Prepares accounting documents including requisitions for purchase orders, journal entries, encumbrances and payment documents.
Performs mathematical calculations such as addition, subtraction, multiplication and division in order to arrive at correct balances when working on financial and accounting matters such as cost records, deposits, expenditures, allocations, taxes and penalties.
Reconciles bank statements and revolving fund balances.
Prepares basic financial schedules and reports using spreadsheet programs such as Lotus, Excel and QuattroPro.
May direct the work of a small clerical staff.
Performs other related duties as assigned.
Please note that incumbents in this classification may be required to perform duties as listed in the class specification 1632 -Senior Account Clerk | City and County of San Francisco (sf.gov)