Senior Account Clerk - SR-13

County of Hawai`i•Future vacancies with immediate vacancies in Hilo, HI

3d•Onsite

About The Position

Oversees, sets up, and maintains all accounting records for a major section of a department's accounting system; performs or supervises the review, posting, revision, and summarization of fiscal records and statements; compiles data and prepares reports; and performs other related duties as assigned. There are two (2) immediate vacancies with the Department of Finance: one (1) permanent full-time vacancy with the Vehicle Registration & Licensing Division in Hilo. one (1) temporary full-time vacancy not-to-exceed 01/31/2027 with the Accounts Division in Hilo. The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Requirements

Graduation from high school, and three (3) years of account recordkeeping work that involved the preparation, review, and processing of accounts payables, accounts receivables, and/or employee payroll; and the compilation and preparation of fiscal reports.
Possession of a valid State of Hawai'i driver license (Class 3) or any other valid comparable driver license at time of filing, as applicable to the position. (The immediate vacancies with the Department of Finance do not require a valid driver's license.)
Knowledge of: arithmetic; standard accounting codes, classifications and terminology pertinent to accounts maintenance operations; standard office practices and procedures as they relate to the processing and recording of transactions and accounting information; principles and practices of supervision; business English, grammar, spelling and word usage; filing methods and system; the operation and maintenance of standard office machines.
Ability to: maintain fiscal accounts and records; detect errors in posting and calculations; prepare correspondence and fiscal summaries, reports, and statements; interpret fiscal records and data; learn, understand, and apply applicable laws, rules, and collective bargaining provisions to work processes; make arithmetical computations; compare names and numbers; operate and maintain standard office machines and equipment, including electronic computer equipment and peripherals; give and follow oral and written instructions; deal tactfully with others; establish effective working relationships; assign, supervise, and evaluate the work of others.

Nice To Haves

An Associates degree or higher from an accredited college or university in Accounting, Business Administration or a related field may be substituted for two (2) years of account recordkeeping work that involved the preparation, review, and processing of accounts payables, accounts receivables, and/or employee payroll.

Responsibilities

Plans, coordinates, and assigns the work required in compiling, reviewing, recording, and reconciling financial transactions for a major section of a department's accounting system; sets up and supervises the maintenance of accounting files and records.
Sets up, verifies, posts to, balances, maintains, and reconciles paper and electronic journals, ledgers, appropriation allotments, invoice registers, individual accounts, P-card purchases, and other subsidiary records.
Classifies and codes expenditures or revenues, determining appropriate accounts to be charged; posts to budgetary accounts.
Purchases supplies, materials, equipment, and/or services in accordance with applicable County purchasing and procurement rules; refers to manuals, catalogs, and other sources for detailed specifications; prepares, processes, and enters requisitions, purchase orders, and invoices into the financial resource enterprise system utilizing proper queues and accounts.
Checks vouchers, invoices, purchase orders, and other data for conformance with standards and accuracy of extensions and computations; distributes charges to proper accounts.
Receives, receipts, and deposits cash collections; maintains appropriate records.
Takes trial balances; reconciles balances; and prepares reports.
Compiles and analyzes receipts, expenditures, and other fiscal data; prepares financial and statistical reports for use in budget preparation, annual reports, cost data progress reports, etc.
Writes narrative statements to accompany tables and statistical materials.
Supervises, and/or reviews, audits, and processes timesheets and related leave and payroll documents; ensures compliance to rules, laws, and collective bargaining provisions; enters timesheet information into electronic payroll system; audits payroll reports to ensure accuracy of input, maintains personnel records, including leave balances, temporary assignments, etc.
Records labor time or equipment rental fees for various jobs.
Prepares and processes various payroll deduction and withholding forms.
Prepares and processes contracts for approval; monitors provisions of contracts.
Assists with grant management; monitors expenditures and reimbursements; determines appropriateness of purchases; prepares required reports.
Assigns, trains, and reviews the work of others engaged in maintaining account records and/or processing payroll; monitors or supervises the maintenance of inventory control records.
Drafts operational guides, forms and other materials requiring specific knowledge of methods, procedures, policies or other information; assists in implementation process.
Responds to basic inquiries from public, customers, vendors, and/or employees in accordance with prescribed procedures regarding specific accounts or other related information.
Operates standard office machines including calculators, scanners, copiers, and electronic computer equipment and peripherals, adding machines and typewriters.
Performs other related duties as assigned.

Benefits

Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours.
Vacation: Start accruing paid vacation time immediately upon hire – up to 21 days per year.
Sick Leave: Start accruing paid sick leave time immediately upon hire – up to 21 days per year.
Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
Training and Development: The County has a variety of training and development opportunities for employees.
County Tuition Reimbursement Program : This scholarship program rewards employees who take the initiative to advance their education and learning.
Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.
Retirement Plan: The Employees’ Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
Health Benefit Plans: The County of Hawai'i offers a variety of health benefit plans for eligible employees.
Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
Group Life Insurance: Free life insurance policy for active employees.
Credit Union Membership
Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.