Senior Account Clerk - Probation Department

Suffolk County • Yaphank, NY

3d • Onsite

About The Position

Under general supervision, an employee in this class maintains a complex set of financial records, and compiles and prepares or assists a superior in preparing difficult and complex financial or statistical reports. Work may include utilization of computers or word processors with financial capabilities. In the absence of supervisory responsibilities, the assignment of positions to this class is based on the complexity of accounting records kept, and the amount of independent judgment exercised in the application of methods to particular problems. Supervision may be exercised over a number of clerical subordinates. Work is performed with relative technical independence and is reviewed by an administrative superior or professional accountant through verification of financial records and statements. Accounting records are also subject to audit by County and State auditors. Does related work as required.

Requirements

• Graduation from a standard senior high school or possession of a high school equivalency diploma
• Four (4) years of experience in computing and registering data in financial records, accounts, or journals
• College education in any area may be substituted for experience at the rate, 30 credits = 1 year, provided that for each 30 credits earned, at least 3 credits were in accounting.

Responsibilities

• Supervises a number of Account Clerks, Clerk Typists and related clerical personnel engaged in maintaining departmental accounts and general books including cashbooks, voucher registers, general ledgers, appropriation ledgers, salesbooks and general journal
• Posts entries to these books from supporting records and prepares routine statements
• Receives remittances by mail, in person or from cashiers; verifies amounts; posts payments to cashbook; prepares recapitulation of evaluations and tax extensions
• Audits tax control ledger cards and makes reconciliations with general ledger; posts cash disbursements and reviews transactions for accuracy; sets up ledger cards and prepares adjusting journal entries for machine posting and checks accuracy of postings
• Updates automated financial records
• Checks purchase orders and claims for payment for correctness and posts an appropriation ledger
• Periodically reconciles books with Comptroller's report
• Assists in compiling figures for budget purposes
• Prepares payrolls
• May assist in purchasing supplies, equipment or services from vendors

Benefits

• Health Insurance: comprehensive health insurance plan, including medical, dental, and vision coverage
• Pension
• Paid Time Off: Vacation (2 weeks to start) is accrued based on length of service
• Sick leave allows employees to take time off for illness without sacrificing pay
• Personal days can be used for a variety of reasons
• Thirteen (13) paid holidays
• Regular working hours, reducing the need for overtime or irregular shifts
• Job security

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED