Probation Clerk

City of Auburn•Auburn, WA

3d•Onsite

About The Position

The Auburn Municipal Court is seeking a Probation Clerk to join the probation services division. This role provides tools, resources, and support to justice-involved individuals while promoting public safety and accountability. The probation services team utilizes evidence-based practices to enforce court orders and offer options to clients. This position performs confidential administrative and technical work supporting Municipal Court probation operations and staff. Key duties include maintaining case files and records, processing court referrals and documents, entering and retrieving information from court and probation systems, synchronizing appointments and referrals, assisting with client inquiries, and providing general administrative support to Probation Officers and leadership. The role involves communication with court personnel, treatment providers, community agencies, and other justice-system partners. Professional assessments, interpretation of court orders, compliance determinations, case-management decisions, or the exercise of probationary authority are referred to a Probation Officer or supervisor. The City of Auburn is conducting this recruitment to establish a qualified hiring pool in anticipation of City Council approval of funding for this position. Candidates may participate in the recruitment process prior to final budget approval, but no appointment will be made until the position and funding are approved. The resulting eligibility/hiring pool may be used to fill this position and similar vacancies.

Requirements

Graduation from High school, or equivalent
Three (3) years of progressively responsible administrative, court, legal, criminal justice, social-service, case-support, or closely related experience involving public contact, records, data systems, or detailed case/document processing.
Valid Washington state driver's license without pending risk of loss at time of appointment.
Must be fingerprinted and complete the CJIS (Criminal Justice Information Services) Security Certification Test.

Responsibilities

Provide administrative and technical support to probation staff in the day-to-day operation of Municipal Court probation services.
Enter, update, verify, and retrieve information in court, probation, criminal justice, and other authorized information systems; maintains electronic records, case notes, reports, spreadsheets, and tracking tools.
Monitor individuals assigned to monitored probation in accordance with established procedures; reviews court orders and authorized records, tracks and documents compliance, and reports potential non-compliance to probation staff and the Court as appropriate.
Assist with drug and alcohol testing processes and related documentation in accordance with established procedures, training, and safety requirements.

Benefits

Competitive salary
Excellent medical, dental, and vision plans with employee premiums paid by the City
Employer contributions to the State Retirement System pension plans
12 days of paid vacation per year
11 paid holidays per year
2 paid floating holidays of your choice per year
VEBA (tax-free health savings account)
Optional Flexible Spending benefit plan
Deferred Compensation plan options
Employee Wellness Program
Employee Assistance Program