Self-Perform Project Coordinator

Shaw Services Company • Denver, CO

4d • Hybrid

About The Position

This position supports Administration and Accounting for our Self-Perform Operations, working closely with Project Management, Field Operations, and the Equipment/Logistics team. You'll be the connective tissue between the field and the office: managing project accounting records, coordinating subcontractor pay requests, supporting equipment tracking, and keeping self-perform projects running smoothly behind the scenes.

Requirements

• High School Diploma.
• Solid grasp of fundamental accounting principles.
• Strong customer service and interpersonal skills combined with the ability to communicate well both verbally and in writing.
• Employees shall display energy and enthusiasm in approaching the job while taking personal responsibility for their performance.
• Performance will adapt to changing work environments, priorities, and organizational needs.
• A knowledge and understanding of the general contractor and construction industry.
• A knowledge of construction cost control and basic accounting procedures.
• Strong computer skills and familiarity with Microsoft Office suite programs.

Nice To Haves

• Associate's degree or higher in accounting or business management.
• 3 years of administrative/accounting experience.
• Construction, homebuilding, or similar industry experience.
• Notary Public.

Responsibilities

• Maintain and update Self-Perform job status reports and staff meeting minutes.
• Assist with scheduling; coordinate with and participate in department training, meetings, and events.
• Collect, update, and distribute required information for monthly job cost projections for the VP of Self-Perform.
• Set up electronic and hardcopy project files in accordance with the established filing structure.
• With assistance from the Financial Analyst, ensure insurance compliance for subcontractors working on assigned projects.
• Collect and review subcontractor and vendor/supplier insurance certificates.
• Gather and enter historical project cost data.
• Maintain and order supplies for the self-perform team.
• Organize self-perform files.
• Assist receptionist with occasional front desk coverage.
• Assist other coordinators with general office housekeeping.
• Assist with collection, sorting, and vetting of resumes for labor potential hires.
• Assist the SPS Estimating Department with bid/estimate deadline and milestone calendar management, updated weekly.
• Coordinate and assist Self-Perform in putting together preconstruction proposals.
• Prepare, code, and interface field purchase orders within best-practice guidelines.
• Assist Project Managers with and facilitate subcontractor pay requests within best-practice guidelines.
• Prepare, send, receive, and file subcontracts and purchase agreements.
• Assist Project Managers with managing owner contracts and the owner/subcontractor change order process.
• Assist Project Managers in preparation of monthly job cost reports.
• Assist project teams with closeout documents, including warranties and O&M manuals.
• Assist in preparing final project records and archiving project files.
• Assist the Yard Operations Manager with administration associated with yard, logistics, and equipment.
• Support initial setup of equipment management software (Toolwatch).
• Manage and track existing equipment.
• Maintain and update a detailed list of tools, equipment, and materials moved between jobsites.
• Manage invoicing and billing for equipment rented to projects.
• Assist in the purchasing process for new equipment, including pricing.
• Continually input new equipment into the software system.
• Perform job setup duties in accounting software, including entering project budgets, configuring integration with owner billings, and setting up phase codes and cost types.
• Receive, review, and submit certified payroll reports.
• Process project-related invoices within best-practice guidelines.
• Process monthly owner pay requests and prepare required backup documentation.
• Prepare, send, and process subcontractor final statements of account and sales/use tax affidavits.
• Ensure compliance with sales and use tax law in the jurisdiction where the assigned project operates.
• Accrue sales and use tax liabilities for applicable jobs; assist with sales/use tax audits and closeouts as needed.
• Maintain and update a detailed list of laborers, framers, and supervisors, tracked job to job for payroll.
• Assist with a variety of audits from owners, internal accounting, or external auditors.
• Perform other duties and take on other responsibilities as required.

Benefits

• Room to grow
• Chance to do meaningful work
• Supportive team
• Fun, encouraging environment
• Respects work/life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED