Self Direction Onboarding Coordinator

AIM Services Inc•Saratoga Springs, NY

3d•$23 - $25•Onsite

About The Position

The Onboarding Coordinator will provide administrative and clerical support for the Self Direction program. This role involves acting as a liaison with families and individuals participating in the program to fill vacancies and facilitate the hiring process, ensuring compliance with all relevant laws, policies, and procedures.

Requirements

High School Diploma and 1 year experience in Human Resources and/or Recruiting.
Strong organizational skills with a keen ability to prioritize and multi-task.
Ability to adhere to and meet deadlines.
Well-developed team skills, unquestioned integrity, and the experience, confidence, and presence to effectively handle interpersonal relationships and sensitive HR issues.
Excellent communicator (oral and written), including the desire to ask questions and learn from co-workers.
Speaks clearly in positive or negative situations.
Edits work for spelling and grammar, presents numerical data effectively, and is able to read and interpret written information.
Demonstrates accuracy, thoroughness, and monitors own work to ensure quality.
Adapts to changes in the work environment, manages competing demands, a fast-paced work environment and can deal with frequent change, delays or unexpected events.
Proficiency in Microsoft Word and Excel.
Adherence to Agency attendance policy.

Nice To Haves

Background in employment law and other government compliance regulations is preferred.
Valid NYS Driver’s License acceptable to agency insurance standards, preferred. Maintain valid insurance and provide insurance card if you use your own vehicle.

Responsibilities

Perform customer service functions by answering employee requests and questions.
Prepare and maintain employee files.
Run reports from the employee database as requested.
File papers and documents into appropriate employee files in a timely manner; perform paper and system audits as necessary.
Enter data into HR Database(s), ensuring accuracy.
Recruit for all vacant positions within the Agency, including advertising and presenting Agency information at career fairs.
Conduct the entire hiring process for Self-Hired staff, including reviewing applications, completing hiring paperwork, and scheduling pre-employment testing.
Audit all new hire paperwork for accuracy and completeness.
Ensure proper and timely communication with applicable parties regarding new hire status and work eligibility.
Run monthly Medicaid Exclusion reports on all Agency employees, ensuring confidentiality.
Process background checks and child registry, ensuring confidentiality.
Ensure Personnel file checklists and files are complete and accurate.
Manage employment I-9 files, ensuring compliance, monitoring, and updating of I-9 Employment Eligibility Verification, and maintaining current and accurate I-9 books.
Type and send correspondence as necessary and within given timeframes.
Maintain all employee and applicant documentation as dictated by governing agencies.
Assist the Self Direction HR Program Director with various research projects and/or special projects.
Ensure department filing is done accurately and timely.
Conduct monthly, quarterly, and annual peer audits, as requested.
Accurately interpret and administer legal mandates, policies, procedures, and regulations.
Distribute and maintain all New Hire and Annual trainings for Self-Hired staff.
Perform other related duties as assigned/requested by supervisor.