Security Assistance Coordinator (Mid-Level)

Integrated Business & Technical Consultants•Vienna, VA

5d•Onsite

About The Position

Integrated Business & Technical Consultants, Inc. (IBTCI) is seeking a mid-level Security Assistance Coordinator to support the U.S. Department of State’s Office of Security Assistance (PM/SA). PM/SA oversees foreign assistance programs that build partner military capacity and manages Foreign Military Financing (FMF), International Military Education and Training (IMET), and National Security Engagement Account (NSEA) programs, while also providing concurrence authority for Department of War Title 10 security assistance programs. The coordinator supports oversight and effective management of these accounts and assigned portfolios, with responsibility potentially varying by portfolio size and whether the role leads or supports the work. The position involves program, budget, and financial management; analysis and reporting; coordination across State Department offices, the Department of War, and other U.S. government partners; and support for security cooperation planning and reviews. Duties include tracking funding execution and program milestones, preparing and clearing financial and program documents, contributing to briefings and Congressional and other oversight responses, coordinating FMS cases and security cooperation activities, and helping ensure programs comply with applicable authorities and policies. The position is based in Washington, DC. Remote work may be authorized in some cases. Regular hours are 8:15 a.m. to 5:00 p.m. Eastern Time, with alternative schedules possible if approved and consistent with core hours and in-person requirements. The role has no supervisory responsibilities, may require occasional travel, and is largely sedentary, with the ability to speak, hear, see, and lift small objects up to 20 pounds required. U.S. citizenship and an active Secret-level clearance are required; work may begin with an interim Secret clearance.

Requirements

Bachelor’s degree in international relations, political science, economics, or a related field preferred, or an equivalent combination of education and relevant experience.
Two years of experience managing budget and fiscal processes for foreign assistance programs.
Two years of experience working or coordinating with the Department of State and/or the U.S. Department of War.
At least four years of experience with and in-depth knowledge of Microsoft Word and Microsoft Excel.
Experience providing timely narrative and data-driven responses to information or reporting requests.
Strong organizational skills and attention to detail.
Ability to manage multiple ongoing tasks and processes simultaneously.
Strong oral and written communication skills, including experience presenting complex information.
At least two years of experience coordinating, managing, and/or developing FMS programs at a Military Department, Security Cooperation Office, Combatant Command or component, and/or program office level.
U.S. citizenship.
Active Secret-level security clearance; an interim Secret clearance may permit an individual to begin work.

Nice To Haves

Prior experience working with the U.S. Department of State or U.S. Department of War.
Master’s degree in international relations, political science, economics, or a related field.
Two years of experience using the Security Cooperation Information Portal (SCIP), the Department of War Security Assistance Network (SanWeb), or SOCIUM.
Prior attendance at a security cooperation course at Defense Security Cooperation University or its predecessor, the Defense Institute for Security Assistance Management, or equivalent work experience. The posting defines equivalent work experience as at least five years developing or managing FMS programs.
Experience with U.S. government financial management systems such as State’s Global Financial Management System (GFMS) or the Department of War’s Defense Security Assistance Management System (DSAMS).
Familiarity with Title 10 authorities and programs, such as Sections 333, 331, or 1263, and other U.S. security assistance processes and procedures.
Experience with advanced analytic tools such as Alteryx, Tableau, and Power BI.

Responsibilities

Provide program analysis and develop and coordinate functional subject matter and geographic-area activities for security assistance accounts.
Develop program options, negotiate, and integrate contributions from Department offices and other U.S. government agencies.
Conduct strategic planning and forecasting, program design, and performance monitoring to support policy decisions and implementation.
Draft and coordinate analytical reports, briefing materials, decision and information memoranda, emails, Congressional letters, standard operating procedures, escalation justifications, and other communications.
Provide information on Foreign Military Sales, arms transfers, security assistance, administrative practices, and relevant policy areas.
Maintain current knowledge of foreign policy and relevant industrial and technological advances.
Liaise with interagency counterparts, military service components, program offices, State Department stakeholders, and Department of War stakeholders on security assistance programs and policy issues.
Provide administrative and logistics support for intradepartmental and interagency events, recurring synchronization meetings, and meetings with Military Groups and other State and Department of War participants.
Support data management, including tracking relevant FMF-funded FMS cases and the status of security assistance programs.
Coordinate and deconflict security assistance accounts and Department of War-managed security cooperation activities.
Collect, analyze, and report State and Department of War country program data; recommend and implement improvements to coordination measures as directed.
Maintain accurate multi-year appropriation, obligation, and expenditure data for PM/SA foreign assistance accounts.
Draft and coordinate clearance and approval of budget documents, including action memoranda, Congressional notifications, interagency agreements, financial trackers, allotment and apportionment memoranda, reclassification memoranda, memoranda of request, and spend plans.
Draft and coordinate documents for account and program management, including procurement waivers and end-use, security, and retransfer assurance agreements.
Compile and analyze budget data for program execution tracking, financial planning, analysis, reports, and responses to inquiries.
Coordinate PM/SA responses to requests for program budget information from the Department, OMB, Congress, the audit community, and others.
Support procurement-related documentation requirements, including technical specifications, statements of work, and identification of funding sources.
Assist program officers in managing funds obligated to the Department of War and other interagency partners, coordinating with relevant agencies, services, commands, and embassy offices.
Work with PM/EX and regional bureau executive offices on financial reporting and responses to oversight and audit entities, including GAO and OIG, as well as press, Congressional, and other inquiries.
Review and update PKO/NSEA funding standard operating procedures for alignment with government, Department, and bureau financial policies and legal requirements.
Support program and financial management reviews within the State Department and with the Department of War.
Monitor and provide recurring reports on program obligations and expenditures, flag issues for PM/SA attention, and reconcile financial reports from DSCA and Combatant Commands while updating PM records monthly.
Develop account financial briefs for program-planning and security assistance or cooperation conferences.
Draft and coordinate interdepartmental memoranda concerning State Department concurrence with Department of War security cooperation programs, including legal, policy, and programmatic coordination and deconfliction.
Review proposed Department of War security cooperation activities with State Department stakeholders and deconflict them with State-funded programs and activities.
Engage with legislative processes, including reviewing Department of War legislative proposals and tracking annual legislation and amendments.
Support annual planning and coordination for the Joint Security Sector Assistance Review, Financial Management Reviews, and Security Cooperation Education and Training Working Group.
Coordinate daily management of Security Sector Assistance program actions and track funding execution and program milestones across FMF, IMET, PKO/NSEA, and related accounts.