Security Administrative Coordinator

Allied Universal • Menlo Park, CA

10d • Onsite

About The Position

Allied Universal® is hiring a Security Administrative Coordinator. The Security Administrative Coordinator will provide dedicated administrative and personnel security support for a high-profile customer. This role will support the Visitor, User and Employee Center, Badge Office, PIV/UPIV credentialing, personnel security processing, and foreign access tracking activities.
The Security Administrative Coordinator will assist with the development, implementation, tracking, and coordination of security-related administrative processes. This position works closely with Personnel Security, Badge Office staff, sponsors, applicants, registrars, activators, DOE processing partners, and other stakeholders. This position provides administrative support only and does not make federal adjudicative determinations.

Requirements

• High school diploma or equivalent
• Minimum of one (1) year of experience in security, law enforcement, military, personnel security, credentialing, access control, badging, or another protective service-related field
• Minimum of five (5) years of administrative experience in a professional office environment
• Strong oral and written communication skills
• Excellent customer service skills and the ability to communicate effectively with applicants, sponsors, staff, managers, and external processing partners
• Ability to maintain a high degree of discretion and confidentiality when handling sensitive information
• Strong computer skills, including proficiency with Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint
• Strong organizational skills and attention to detail
• Efficient time management skills and the ability to manage multiple priorities, deadlines, and tracking requirements
• Ability to follow established procedures, maintain accurate records, and support compliance-driven administrative processes

Nice To Haves

• Associate or bachelor’s degree in Business Administration, Criminal Justice, Security Management, or a related field
• Experience with NBIS, USAccess, FACTS, PIV/UPIV processing, personnel security workflows, badge office operations, or other SLAC systems
• Current or previous DOE security clearance, preferably a Q clearance
• Current or previous SLAC experience
• Experience supporting DOE personnel security, access authorization, credentialing, or badging processes
• Excellent communication and interpersonal skills
• Excellent organizational skills with strong attention to detail
• Demonstrated ability to learn and support multiple business areas
• Proficiency in office computer systems and software applications, including Microsoft Office, Outlook, Excel, and PowerPoint

Responsibilities

• Support DOE PIV/UPIV credentialing activities, including applicant coordination, form collection, scheduling support, identity-proofing support, status tracking, follow-up communications, and coordination with Personnel Security, Badge Office staff, sponsors, applicants, and other stakeholders
• Support USAccess-related credentialing workflow activities, including applicant enrollment coordination, appointment support, identity document verification support, card-related status tracking, and coordination with registrars, activators, sponsors, and Personnel Security
• Support initiation and applicant follow-up for electronic background investigation questionnaires through NBIS, including SF-85 and/or SF-85P processes, as assigned
• Assist applicants with general procedural guidance, track completion status, and coordinate with Personnel Security for review and transmission steps
• Collect, review for completeness, and track required personnel security and credentialing forms, which may include the OF-306, DOE F 206, PIV-related applications, identity documentation, and other required forms or records
• Support DOE personnel security and access authorization processes, including administrative coordination, applicant communication, form collection, data entry, record tracking, and coordination with the Personnel Security Manager and DOE processing partners
• Support Visitor, User and Employee Center operations, Badge Office activities, personnel security processing, and foreign access tracking activities
• Oversee the administration and execution of the corporate emergency access system, ensuring emergency access protocols are in place and regularly updated
• Maintain Travel & Expense (T&E) spreadsheets for the Operations & Technology Team and support fleet operations, ensuring accurate reporting and efficient vehicle utilization
• Prepare and distribute daily occupancy reports, providing key insights into space utilization
• Manage package shipments, supply orders, client signature collection, and related administrative processing
• Schedule and arrange logistics for meetings, travel, and special projects
• Maintain inboxes, manage complex calendars, support event management, assist with budget tracking, coordinate meetings and agendas, maintain files, and prepare correspondence and presentations using Microsoft Word, Excel, PowerPoint, and Outlook

Benefits

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in the company’s 401(k) plan, subject to eligibility requirements
• Eight paid holidays annually, five sick days, and four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED