Administrative Coordinator

Verdantas•Albany, OR

7d•Hybrid

About The Position

Verdantas is seeking an Administrative Coordinator for the Albany, OR, and Newport, OR, offices to provide essential administrative and organizational support to our team. This role is critical to keeping daily operations running smoothly and supporting staff, visitors, and leadership with professionalism and attention to detail. The ideal candidate is highly organized, proactive, and enjoys working in a collaborative, fast‑paced environment while delivering excellent internal and external customer service.

Requirements

High School Diploma or equivalent required
1+ year of relevant administrative, office support, or customer service experience
Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn additional tools and systems
Strong written and verbal communication skills, with the ability to interact professionally with colleagues, clients, and external partners
Excellent attention to detail, ensuring accuracy in documentation, scheduling, and administrative support tasks
Strong organizational skills, including the ability to manage multiple priorities, meet deadlines, and maintain an organized work environment
Experience supporting or coordinating events, meetings, or visits for internal teams and guests
A professional, collaborative demeanor with a commitment to providing exceptional internal and external customer service
The ability to handle sensitive information with discretion and maintain confidentiality at all times

Responsibilities

Oversee daily office operations, including maintaining supplies, managing correspondence, and ensuring a clean and organized workspace.
Serve as the primary point of contact for internal and external communications, including phone calls, emails, and visitor interactions.
Ensure efficient day-to-day operations, maintaining a well-organized and fully supplied office environment.
Manage fleet maintenance and logistics effectively.
Assist in coordinating resources (team members, equipment, materials) and formatting deliverables for projects.
Organize important documents, contracts, and project files.
Assist supervisors and Department leader in the onboarding process for new hires, including coordinating gifts, orientation lunch, workspace setup, introduction to office layout and colleagues, and a welcome announcement.
Manage the process of sending and receiving certified mail for important project-related documents.
Track and document certified mail receipts for record-keeping purposes
Prepare and edit documents, reports, and presentations.
Maintain accurate records and filing systems.
Assist with planning and execution of company events, meetings, and projects.
Deliver excellent customer service to clients, vendors, and employees, resolving inquiries promptly.