Section Supervisor

Texas Tech University•El Paso, TX

10h•Onsite

About The Position

Supervises a section in a department that has institutional oversight responsibilities; coordinates activities of personnel and procedures to carry out departmental objectives according to established policies and procedures. Texas Tech Health El Paso (TTEP) is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. Additionally, this position is not eligible for remote or hybrid opportunities. All work is required to be performed onsite at TTEP. Maintains current knowledge of TTUHSC El Paso, state, and federal budgetary processes, requirements, and reference materials applicable to assigned accounts and funds. Provides accurate advice and guidance through memoranda, audit responses, financial correspondence, and other requested communications. Ensures contracts, expenditures, and financial reports comply with applicable state and federal requirements and TTUHSC El Paso operating policies and procedures. Identifies financial, budgetary, or compliance deficiencies and promptly reports them to the Business Manager. Follows TTUHSC El Paso accounting, procurement, purchasing, and sponsored-program procedures. Ensures budget, expenditure, grant, and audit reports are accurate, complete, compliant, and supported by appropriate documentation. Maintains knowledge of federal and state regulations governing grant funds, follows award-specific financial requirements, and advises faculty and staff regarding the allowable use of grant funds. Tracks monthly expenditures for departmental, sponsored-program, and grant accounts and completes related financial and budget reports accurately and within established deadlines. Verifies expenditures and budget balances within established timeframes and in accordance with current TTUHSC El Paso operating policies and procedures. Maintains payroll listings and prepares and submits electronic Personnel Action Forms (ePAFs) for salary changes within established timeframes and in accordance with current TTUHSC El Paso procedures. Verifies invoices based on contract type and approved rates; reviews supporting documentation and other charges; performs required calculations, including retention; prepares vouchers and cover letters; and processes payments through Projects and Grants Accounting. Completes invoice and payment verifications accurately, within established timeframes, and in accordance with current TTUHSC El Paso operating policies and procedures. Responsible for the final financial closeout of assigned funds including final compliance review, correspondence with faculty, and any needed accounting adjustments. Remain current with all licensure, certifications, and mandatory compliance and training requirements for this position. Adhere to all policies, procedures, and practices (Regents Rules, TTUS, HSECEP OPs, etc.). Personally, and consistently, demonstrate, display and act in accordance with Texas Tech Health El Paso’s Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution. Perform all other duties as assigned.

Requirements

Bachelor's degree in job related field plus three years experience related to the assigned area; OR Combination of education and/or related experience to equal seven years
Knowledge of TTUHSC accounting procedures preferred
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Access) and budget applications.
Suitable experience with office equipment commensurate with the level of this position.

Responsibilities

Supervises a section in a department that has institutional oversight responsibilities.
Coordinates activities of personnel and procedures to carry out departmental objectives according to established policies and procedures.
Maintains current knowledge of TTUHSC El Paso, state, and federal budgetary processes, requirements, and reference materials applicable to assigned accounts and funds.
Provides accurate advice and guidance through memoranda, audit responses, financial correspondence, and other requested communications.
Ensures contracts, expenditures, and financial reports comply with applicable state and federal requirements and TTUHSC El Paso operating policies and procedures.
Identifies financial, budgetary, or compliance deficiencies and promptly reports them to the Business Manager.
Follows TTUHSC El Paso accounting, procurement, purchasing, and sponsored-program procedures.
Ensures budget, expenditure, grant, and audit reports are accurate, complete, compliant, and supported by appropriate documentation.
Maintains knowledge of federal and state regulations governing grant funds, follows award-specific financial requirements, and advises faculty and staff regarding the allowable use of grant funds.
Tracks monthly expenditures for departmental, sponsored-program, and grant accounts and completes related financial and budget reports accurately and within established deadlines.
Verifies expenditures and budget balances within established timeframes and in accordance with current TTUHSC El Paso operating policies and procedures.
Maintains payroll listings and prepares and submits electronic Personnel Action Forms (ePAFs) for salary changes within established timeframes and in accordance with current TTUHSC El Paso procedures.
Verifies invoices based on contract type and approved rates; reviews supporting documentation and other charges; performs required calculations, including retention; prepares vouchers and cover letters; and processes payments through Projects and Grants Accounting.
Completes invoice and payment verifications accurately, within established timeframes, and in accordance with current TTUHSC El Paso operating policies and procedures.
Responsible for the final financial closeout of assigned funds including final compliance review, correspondence with faculty, and any needed accounting adjustments.
Remain current with all licensure, certifications, and mandatory compliance and training requirements for this position.
Adhere to all policies, procedures, and practices (Regents Rules, TTUS, HSECEP OPs, etc.).
Personally, and consistently, demonstrate, display and act in accordance with Texas Tech Health El Paso’s Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork).
Serve as a Value's leader while actively promoting and encouraging staff across the institution.
Perform all other duties as assigned.