Secretary

Ochsner Clinic Foundation•Baton Rouge, LA

17h•Onsite

About The Position

This job supports the department(s) assigned by performing a variety of clerical tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, meeting arrangements/minutes, submitting expense reports and ordering supplies. Serves as a role model within the department to all clerical staff; and represents the Department in all interactions. Creates documents such as memos and other correspondence and generates reports using Microsoft Excel, Word, PowerPoint and other software as needed. This job serves as a point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person/group. This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company's discretion. The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.

Requirements

High School diploma or equivalent
1 year office experience
Experience working with confidential information
Computer skills and dexterity required for data entry and retrieval of required job information
Proficient with Windows-style applications, keyboard, and various software packages specific to role
Effective verbal and written communication skills
Ability to present information clearly and professionally to varying levels of individuals throughout the required job processes
Ability to function calmly in high pressure situations
Working knowledge with computers, printers, copiers, fax machines, telephone

Nice To Haves

Completion of business school or college courses
Knowledge of Microsoft Office Suite (Word, Excel, etc.)

Responsibilities

Supports the department(s) assigned by performing a variety of clerical tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, meeting arrangements/minutes, submitting expense reports and ordering supplies.
Serves as a role model within the department to all clerical staff.
Represents the Department in all interactions.
Creates documents such as memos and other correspondence.
Generates reports using Microsoft Excel, Word, PowerPoint and other software as needed.
Serves as a point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person/group.
Performs general clerical duties.
Initiates quality improvement.
Uses professional communication.
Exhibits effective management/judgment decision making.
Supports departmental goals.
Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.
Maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.