Secretary

Charles County Public Schools•Waldorf, MD

23h•Onsite

About The Position

This position is a 12-month, Non-Exempt role on the AFSCME Scale UA Grade 8-9. The Secretary will be responsible for a variety of administrative and clerical duties within a school setting, supporting pupils, teachers, and administrative personnel. The role requires strong organizational skills, computer literacy, and the ability to interact effectively with various stakeholders.

Requirements

High School Diploma or GED.
Possess positive human relation skills.
Demonstrated aptitude for successful performance of duties and responsibilities listed below.
Good computer literacy skills (MS Word, Excel, PowerPoint, Internet, etc.).
Exhibit ability to compile data accurately and concisely.
Capacity to work with pupils, teachers, parents, administrative personnel, and school visitors in a manner conducive to good working relationships.
Knowledge of efficient office practices and procedures.
Ability to react effectively to various simultaneous inquiries and situations.
Good oral and written communication skills.
Ability to collaborate with others, follow up and work independently.

Responsibilities

Prepare and maintain all pupil records and various related reports; check pupil information and file appropriate reports such as Monthly Pupil Attendance Reports and Monthly Suspension Report.
Contact parents concerning attendance policies and procedures.
Register all new pupils and request prior school records.
Withdraw transferring pupils and forward permanent school records or copies.
Follow-up on immunizations to ensure compliance with Maryland School Law and prepare School Immunization Report.
Maintain up-to-date bus routes and bus numbers for students; prepare ECOTRAN reporting/block/stop/home location information for new students.
Maintain up-to-date emergency cards and information card file on all students.
Type and distribute correspondence, bulletins, notices, newsletters, surveys, agendas, lists, menus, etc. as required and maintain appropriate files.
Answer various inquiries from students, parents, staff and school visitors.
Receive, sort and forward mail and messages for staff members.
Supervise sales and collection of monies from students for fund raisers.
Perform related duties as assigned by the school principal.