Secretary

Amentum•Huntsville, AL

4d•$33•Onsite

About The Position

This role involves performing secretarial duties with a strong emphasis on safety, environmental compliance, and confidentiality. The position requires meticulous attention to detail in handling technical documents, managing project procedures, processing paperwork, and maintaining various records. The secretary will serve as a key administrative support for Plant Management, including scheduling, communication, data compilation, and special projects. The role demands excellent communication and organizational skills, the ability to work under pressure in a fast-paced industrial environment, and the capacity to handle sensitive information with discretion.

Requirements

High school diploma or equivalent education required.
5 or more years professional secretarial experience.
Experience in computer applications necessary i.e. Microsoft Office(Outlook, Word, Excel, PowerPoint)
Must be computer literate in common software applications and able to operate general office equipment.
Must be a U.S. Citizen or naturalized citizen able to obtain and maintain site access.
Must be 18 years of age or older.
Must be willing to work overtime, varying hours and/or rotating shifts.
Must be willing and able to work in an industrial environment that is in close proximity to a demilitarization facility.
Must have excellent communications skills.
Ability to prioritize multiple tasks and perform work accurately with attention to detail.
Demonstrated experience in analysis, compilation, and presentation of data.
Strong organizational skills with the ability to coordinate and prioritize projects.
Knowledge of office practices and procedures.
Organizational skills to include filing and record keeping both electronically and hard copy.
Demonstrated ability to handle multiple assignments and maintain accuracy along with attention to detail while moving between tasks as schedule and management dictates.
Display ability to apply techniques and procedures critical in carrying out a wide variety of related clerical and administrative tasks for management.
Work well under pressure to meet priority deadlines required to accomplish objectives.
Highly focused and organized with the ability to handle multiple projects within short deadlines in a fast-paced atmosphere that requires initiative, flexibility and minimum supervision.
Able to communicate and interface with all levels of employees, managers and corporate management and the client in a professional and confidential manner.
Must possess and maintain a valid motor vehicle driver's license.

Nice To Haves

Procurement/purchasing experience.
Advanced business school/secretarial training.
Technical writing skills and experience.

Responsibilities

Perform all work safely and with the utmost concern for the safety of self and other employees.
Perform all work in compliance with environmental permits and regulations.
Type and transcribe correspondence, memoranda, and reports (often of a technical nature), editing all material for spelling, punctuation, grammar and sentence structure.
Serve as the procedure coordinator for the project.
Process paperwork to include but not limited to interim changes, munitions accountability, and log keeping.
Attend Plant Management staff meeting, take notes, prepare minutes, and distribute to all attendees.
Establish and maintain confidentiality on all matters related to Plant Management staffing, personnel evaluations, promotions, demotions, disciplinary actions, financial records and files.
Organize, file and maintain department records.
Maintains compliance records.
Maintain the work orders for the project.
Archive documents and electronic records and submit historical record packages.
Duties involve movement, containerization, storage, identification, and record keeping of data packages.
Answer and place telephone calls involving internal and external contacts in a pleasant, polite manner, advising managers of messages and handling phone inquiries on own initiative.
Receive and screen incoming mail for subject matter.
Organize appointments, prepare for and arrange meetings, maintain meetings and appointments calendar and keep management informed of schedules and commitments in a timely manner.
Communicate effectively, both orally and in writing, to all levels of personnel within the company as well as with the client and outside agencies.
Perform data compilations as needed.
Input plant data into plant computer databases.
Correlate data to provide reports.
Prepare slide presentations as needed.
Input requisitions for Plant Management staff.
Carry out special projects as directed by management.
Responsible for ensuring and verifying the data on the Daily Operations Report (DOR).
Distribute daily DOR, accountability, and compliance documents.
Serve as the Project Technical Writer.
Serve as the central point of contact for Plant Management specific administrative plans and procedures.