Secretary- Plant Operations/Information Services Department

Hocking Valley Community Hospital•Logan, OH

17h•$18 - $20•Onsite

About The Position

Hocking Valley Community Hospital (HVCH) is seeking a Secretary to join their Plant Operations/Information Services Department. This is a part-time, 1st shift position with a flexible schedule, working 64 hours per pay period. The role requires at least one year of experience in a clerical and office setting. HVCH is a 25-bed critical access hospital located in the Hocking Hills Region of southeastern Ohio, serving the community with various ancillary and 24-hour emergency care services. The hospital emphasizes the importance of its employees, offering competitive pay and outstanding benefits.

Requirements

High school diploma or equivalent preferred.
At least 1 year of experience in clerical and office setting.
Strong organizational and multitasking skills with the ability to manage multiple priorities effectively.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and other office management software.
Ability to maintain accurate records, files, and correspondence in a timely manner.
Experience preparing reports, meeting materials, and departmental documentation.
Strong communication and interpersonal skills with the ability to interact professionally with employees, vendors, and management.
Ability to coordinate meetings, schedules, and departmental activities efficiently.
Prepare, record, and distribute meeting minutes, ensuring accurate documentation of discussions, decisions, and action items.
Experience handling work orders, tracking maintenance requests, and monitoring completion status preferred.
High attention to detail and accuracy in data entry, reporting, and document preparation.
Ability to exercise tact, professionalism, and confidentiality when dealing with sensitive information and personnel matters.
Strong problem-solving skills and ability to work independently with minimal supervision.
Dependable, punctual, and able to work in a fast-paced environment.

Nice To Haves

Experience handling work orders, tracking maintenance requests, and monitoring completion status

Responsibilities

Serve as the primary administrative support for both IT and Facilities teams
Track, log, and route IT helpdesk tickets and facilities work orders
Coordinate scheduling for system maintenance, equipment repairs, and vendor services
Schedule, records and maintains minutes of department employee meetings as well as for EOC, Safety, and DNV meetings
Works closely with Director, CNO, Risk Manager, and others for all DNV and ISO compliance
Assist with audits by providing documentation for IT systems and facility compliance
Keeps updated procedures manuals, department, safety, and life safety manuals
Assist in creating and maintaining policies and procedures for Plant Ops and Information Services, reviewing on an annual basis for updates
Maintain accurate records of IT assets and facility equipment
Manage inventory of office supplies, IT equipment, and facility materials
Support procurement processes, including purchase orders, invoices, and vendor communication
Organize and maintain documentation such as contracts, warranties, service agreements, and compliance records
Prepare reports and spreadsheets for asset tracking, maintenance schedules, and budget monitoring
Ensure timely communication between employees, IT support, and facilities staff
Flexibility to undertake a variety of assignments
Carries out additional tasks as assigned

Benefits

Medical, Dental, and Vision insurance
Life/AD&D
Long-Term Disability
Voluntary Life and Supplemental Insurance (ie. Short-Term Disability, Cancer, Accident, etc.)
Flexible Spending Accounts (Healthcare and Dependent Care)
OPERS pension plan and Deferred Compensation for retirement
Paid sick, vacation, and holidays
College Advantage Ohio 529 Tuition Savings Program
Tuition/Education Reimbursement
Tuition discounts with Hocking College, Ohio Christian University, and Grand Canyon University.
Employee Wellness Program
Employee Assistance Program