Secretary - Department

Personnel Commission•Madera, CA

3d•Onsite

About The Position

Under the general direction of the Assigned Supervisor, the Secretary – Department provides clerical support to the assigned department personnel; communicating information to staff and the public; providing completed and accurate records, information and reports as directed and requested. The incumbents in this classification provide the District department and community with clerical support, which directly supports student learning and achievement.

Requirements

Basic math, including calculations using fractions, percentages, and/or ratios
English usage, grammar, punctuation, and spelling
Pertinent codes, policies, regulations and/or laws
Current office equipment
Computer usage and related software
Customer service principles and practices
Present information clearly
Train and supervise student workers
Understand complex, multi-step written and oral instructions
Schedule activities
Gather, collate, and/or classify data
Be flexible in working with a wide diversity of individuals in a wide variety of circumstances
Problem solve by identifying issues and appropriate action
Meet deadlines and schedules, including setting priorities
Maintain confidentiality
Work with frequent interruptions
Work under minimal supervision
Communicate clearly in both English and a second language (usually Spanish) maybe required
Provide quality customer service
High School diploma or equivalent.
One and half (1.5) years of clerical experience in an office environment.
Pass the District’s applicable proficiency exam for the job class with a satisfactory score
After offer of employment, obtain: Criminal Justice and FBI Fingerprint Clearance
Negative TB test result plus periodic post-employment retest as required (currently every four years)
Pre-employment physical exam A through District’s provider

Nice To Haves

Communicate clearly in both English and a second language (usually Spanish) maybe required

Responsibilities

Assists with maintaining of MUSD student information systems for the purpose of inputting data and running reports.
Assists with maintaining and updating student records.
Attends department in-service meetings, workshops and/or seminars as assigned
Compiles and analyzes data information for the purpose of preparing reports.
Maintains a variety of confidential and non-confidential manual and electronic files, lists and records to provide up to date information and/or historical reference.
Orders supplies, verifies receipt of items, distributes, and/or stores items.
Performs clerical functions (e.g., scheduling, copying, faxing, data entry, filing, and answering phones); assist with office equipment maintenance (e.g., printer, fax).
Prepares and distributes a variety of confidential and non-confidential materials.
Responds to inquiries from parents, students, and others to provide information, assistance and/or direction.
Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory district trainings.