Secretary

Area Cooperative Educational Services • Hamden, CT

4d • Onsite

About The Position

Are you looking for a full-time secretarial position where teamwork is valued and the work is both challenging and rewarding? ACES Whitney Academy, Hamden, CT, has a full-time position available. Experience in a school setting is desired. The secretary is responsible for the general communications within the office. Secretaries are often the first person greeting and responding to inquiries and information therefore they must be skilled in representing aces in a polite and responsive manner. Aside from numerous clerical responsibilities the secretaries are responsible for completing financial processes, communicating forwardly with their team and administrators and maintaining confidentiality of sensitive information.

Requirements

• High School Diploma
• Requirements are representative, but not all inclusive, of minimum levels of knowledge, skills, and abilities.
• To perform this job successfully, the employee must be able to perform each essential duty satisfactorily.
• This job description in no way states or implies that these are the only duties to be performed by employees who occupy this position.
• Employee may be required to perform other related duties as assigned to ensure workload coverage as requested by their supervisor.

Nice To Haves

• Experience in a school setting is desired.
• Business School experience preferred
• Knowledge of technology used within an office setting desired

Responsibilities

• Maintains adequate supplies for the office and coordinates purchase orders and processes
• Answers phones, directs calls to correct personnel and ensures appropriate disposition of messages
• Completes time and attendance processes for unit or program
• Coordinates schedules and meetings as directed by supervisor
• Assists in completion of various reports
• Greets visitors and demonstrates positive communication in a courteous manner
• Maintains necessary equipment and reports problems to the correct departments
• Maintains needed emergency materials for drills and contacts
• Coordinates and prepares needed correspondence to stakeholders and staff
• Completes office tasks such as filing, answering phones, distributing mail, etc.
• Wears attire commensurate with the setting in keeping with dress code
• Exhibits punctuality and professionalism
• Maintains confidentiality when dealing with sensitive information
• Knowledge of Applicable technology used within the scope of work such as Microsoft products such as Excel, PowerSchool, Google and Interfaces.
• Basic accounting for budget review and purchase processes
• Yearly state reporting as appropriate for the assigned setting
• Timeline of events and tasks for the assigned program
• Skills in Communicating with the public
• Spanish and English speaking preferred
• Answering questions or directing them to the appropriate people
• Representing ACES in a respectful and responsive manner
• Scheduling meetings with appropriate staff/stakeholders
• Functioning as part of a team
• Accepting and responding to suggestions for improvement
• Completing assignments in a timely manner
• Interact with the general public in a positive manner
• English and Spanish Speaking preferred
• Remaining calm in stressful situations
• Prioritize tasks and organizing the work
• Handle changes in a fast pace work environment
• Collaborate with others for program planning
• Work independently with minimal supervision
• Interact courteously in making and responding to requests from co-workers and other stakeholders.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees