Secretary

Catholic Charities of the Archdiocese of Miami, Inc. • Leisure City, FL

3d

About The Position

DUTIES AND RESPONSIBILITIES

Financial

Prepare and submit weekly vouchers to Program Director for review and
Responsible for the VPK attendance and submitting it monthly into the VPK
Assist in the fund raising activities, maintaining records, and reporting
back to the Program

Programmatic

Responsible for the In-Kind report for all funding source
Responsible for entering daily attendance into database for Head Start
Responsible for the overall management of the Center’s Food Program to
include but not limited to documentation and Monthly Report.
Assist in the preparation, documentation of meals, and daily operation of the
kitchen in the absence of any of the Food Handler.
Responsible for posting the menus on the bulletin

ADMINISTRATIVE

Sort and files correspondence, reports and other clerical
Responsible for keeping the employee Health Examination and Background
Screenings documentation up to dated.
Assist on maintaining all the licenses current at all times, process payments
and continue doing follow-up calls until the licenses are received.
Complete all required trainings as per COA standards, funding, licensing and
other trainings as requested by supervisor.
Performs all other duties as assigned by supervisor.

Physical Demands:

Frequent and as needed, to lift children (up to 50 ), including bending, walking, stooping, stretching, squatting, pushing, pulling, kneeling, crawling, sitting on low chairs or on the floor.
The work performed is in a childcare Although, the majority of the work is sedentary while conducting intakes, telephoning clients, maintaining client files and preparing reports, all employees may be exposed to the following physical demands:
Detecting unsafe situations by sight or
Moving quickly to intervene in unsafe situations

EDUCATIONAL & EXPERIENTIAL REQUIREMENTS:

High School Diploma required
At least 2 years related experience required
Knowledge of clerical and administrative procedures and requirements; various office skills; ability to design and organize filing systems, to compose non-technical correspondence.
Knowledge of use of office machines (computers, photocopy machine, fax machine, electronic calculator, etc)

OTHER:

Employee is required to provide physical examinations and TB screening’s results to the Human Resources Department on every two years;

Adhere to the use of Universal Health & Safety Precautions as applicable

REPORTING TO THIS POSITION:

No staff

Please see the link to the new Care Provider Background Screening Clearinghouse Education and Awareness website.

https://info.flclearinghouse.com

Requirements

• High School Diploma required
• At least 2 years related experience required
• Knowledge of clerical and administrative procedures and requirements; various office skills; ability to design and organize filing systems, to compose non-technical correspondence.
• Knowledge of use of office machines (computers, photocopy machine, fax machine, electronic calculator, etc)

Responsibilities

• Prepare and submit weekly vouchers to Program Director for review
• Responsible for the VPK attendance and submitting it monthly into the VPK
• Assist in the fund raising activities, maintaining records, and reporting back to the Program
• Responsible for the In-Kind report for all funding source
• Responsible for entering daily attendance into database for Head Start
• Responsible for the overall management of the Center’s Food Program to include but not limited to documentation and Monthly Report.
• Assist in the preparation, documentation of meals, and daily operation of the kitchen in the absence of any of the Food Handler.
• Responsible for posting the menus on the bulletin
• Sort and files correspondence, reports and other clerical
• Responsible for keeping the employee Health Examination and Background Screenings documentation up to dated.
• Assist on maintaining all the licenses current at all times, process payments and continue doing follow-up calls until the licenses are received.
• Complete all required trainings as per COA standards, funding, licensing and other trainings as requested by supervisor.
• Performs all other duties as assigned by supervisor.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees