Secretary 9

State of Michigan • Lansing, MI

5d

About The Position

The Department reserves the right to close this posting prior to its original end date. Once 100 applications have been received, the posting will automatically close. At the Department of Labor and Economic Opportunity, we are passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful to all our employees and the public we serve. Our department provides the connections, expertise and innovative solutions to drive continued business growth, build vibrant communities, create affordable housing, generate tourism and attract and retain key talent to fill Michigan’s vast pipeline of opportunities. Learn more at www.michigan.gov/LEO. This position provides advanced level secretarial and management assistant duties in the General Industry Safety and Health Division. This includes, but is not limited to: Interpreting division policies and procedures for staff and customers; preparation of materials for supervisor review; secretarial support to one Rights Representative Manager, three Rights Representatives, and one Safety Supervisor and their staff as assigned; intake of EDS complaints and related duties through the investigation process; processing and data entry of employee safety and health investigations and complaints; arrangement of staff training at the OSHA Training Institute in Chicago and conferences; arrangement of meetings and hotel reservations as assigned; entering investigation information into the federal databases, web-based Integrated Management Information System (IMIS) and the OSHA Information System (OIS); and maintaining all logs and files.

Requirements

• Educational level typically acquired through completion of high school.
• Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
• OR Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Responsibilities

• Interpreting division policies and procedures for staff and customers
• Preparation of materials for supervisor review
• Secretarial support to one Rights Representative Manager, three Rights Representatives, and one Safety Supervisor and their staff as assigned
• Intake of EDS complaints and related duties through the investigation process
• Processing and data entry of employee safety and health investigations and complaints
• Arrangement of staff training at the OSHA Training Institute in Chicago and conferences
• Arrangement of meetings and hotel reservations as assigned
• Entering investigation information into the federal databases, web-based Integrated Management Information System (IMIS) and the OSHA Information System (OIS)
• Maintaining all logs and files

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED